Administrative Assistant - Human Movement- Berwick

Administrative Assistant - Human Movement

Beaconhills College in Berwick 


Beaconhills College Overview


Beaconhills College offers affordable but high quality education, setting it apart in the region. We are an independent, open-entry, co-educational Christian College with campuses in Pakenham and Berwick. Our strengths lie in our strong sense of community within our school, from our infants, Early Learning years and right through to Year 12. The school was founded more than 30 years ago on Christian principles and these underpin all of our College programs and how we care for our students.


At Beaconhills we aim to educate the whole child, to help them develop spiritually, intellectually, physically and emotionally. We challenge our students – and inspire and nurture them to achieve excellence in everything they do. Our holistic approach to education inspires excellence and nurtures confident, independent learners with the values they need to be responsible, caring citizens in their local and global communities.


Position Responsibilities


The Administrative Assistant - Human Movement is primarily responsible for working in partnership with the Personal Development and Sports teaching staff in providing effective learning outcomes for students of Human Movement at Beaconhills. This position reports to and takes direction from the Head of Physical Education/Personal Development and Head of Sport and is accountable to the Campus Principal and the Headmaster. The incumbent must have excellent organisational and communication skills and enjoy the challenge of working as part of a small team of dedicated professionals; providing a high standard of service and support to key customer groups – staff and students – within the College community.


The position is full-time. The ordinary hours of employment will be 8.30am – 5.00pm Monday to Friday during term-time only. There are two positions available – one at each campus.


Specific Responsibilities


  • Under the direction of the Heads of Department provide support to the Personal Development/Sports Departments in a range of areas, with particular emphasis on:
  • Manage and complete a range of administrative and organisational tasks to support the activities of the Personal Development/Sports Departments
  • Maintain the relevant aspects of the College administrative database (Synergetic)
  • Provide the first point of contact for the Personal Development/Sports Department
  • Respond to enquiries from staff, students and parents where appropriate
  • On behalf of the Heads of Department, prepare written communications in accordance with College practices, principles and guidelines
  • In conjunction with the Heads of Department, maintain the College systems for the effective and efficient operation of the Personal Development/Sports Departments
  • Assist with the co-ordination and administration of various campus sporting events, including attendance on-site at all events
  • Provide administrative support to other members of the Personal Development/Sport teams, as directed by the Heads of Department Key Competencies


The successful candidate should have experience and familiarity with the techniques and processes of:


  • Possess excellent computer skills, including the ability to work with the Microsoft Office Suite of software packages and some experience of databases
  • Possess high-level organisational and time management skills
  • Possess both the ability and desire to work with great attention to detail
  • Possess excellent communication skills, both written and verbal
  • Able to adapt to the changing technologies of the College
  • Able to work as part of a team or independently
  • Able to handle multiple tasks
  • Meet and understand deadlines in a busy work environment
  • Possess a high degree of confidentiality and discretion
  • Possess excellent personal and professional presentation, in keeping with the College ethos


Selection Criteria


  • To be appointed into this position, a candidate would meet the following selection criteria to the satisfaction of the selection panel and the Headmaster:
  • Possess excellent computer skills, particularly the Microsoft Office suite.
  • Possess demonstrated high-level database skills (preferably Synergetic, Timetabler, Converga, (or equivalent).
  • Possess excellent communication skills, including the ability to draft and edit documentation
  • Demonstrated interpersonal skills, including the ability to interact effectively with a range of customers, including parents, students, staff and suppliers
  • Demonstrated ability to meet deadlines and manage conflicting priorities.
  • Evidence of the capacity to work professionally within a small team of people Demonstrated capacity to apply analytical and problem solving skills to non-routine activities
  • Demonstrated ability to work with little or no supervision
  • Possess appropriate administrative qualifications and/or experience
  • Demonstrate a flexible approach to work


The Administrative Assistant - Human Movement must hold (or be in the process of obtaining):

  • A current Working With Children Check
  • A current Police Certificate
  • Appropriate first aid qualifications




Applications should include:

  • A cover letter that addresses your suitability to the listed selection criteria
  • A curriculum vitae detailing your qualifications and experience
  • Contact details of three professional referees.


Applications should be forwarded electronically to:

The Human Resources Department
Beaconhills College




Closing date: 5pm on Friday 22 November 2013


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