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Accounts Manager

Stepping Stones SchoolSurrey

Accounts Manager

Role Summary: The Accounts Manager, under the direction of the Director of Business & Operations, will assist the Director in the management of the finances for the School, including statutory accounting and compliance.  


The successful candidate will be AAT qualified (preferred) or studying towards an accountancy qualification (AAT/ACCA/CIMA) and have previous experience in day-to day management of the financial function of a busy environment with ever changing priorities and challenges. He/she will be highly computer literate and confident with MS Excel and leading financial management systems. The role holder must be able to use their own initiative, demonstrate excellent attention to detail, accuracy and organisational skills, whilst maintaining good communication with the Director of Business & Operations, the rest of the admin team and the wider school community. 


Site: Undershaw and Tower Road sites


Hours: Full or part time considered, term time plus 15 days to be worked in school holidays 


Terms: Permanent contract with 6 month probationary review


Responsible to: Director of Business & Operations 



Key Tasks


Financial Administration:

• Maintain and manage the accounting system, Civica and adapt to meet the changing requirements of the School

• Correctly record financial transactions in accordance with regulations and budget limits (as set out in the school’s Financial Protocol) and correct accounting periods

• Undertake all payment and expense runs

• Maintain oversight of the school’s banks accounts, parent payment system (Scopay), and school credit cards ensuring monthly reconciliations are carried out. Manage cash-flow

• Administer all finance records for banking and authorise orders and payments (in accordance with limits set out in the Financial Protocol) including those made via credit card or direct bank transfer

• Manage and pay school contract, servicing and utility invoices

• Manage the School’s Asset Register and account for the acquisition, disposal, retirement and depreciation of assets in accordance with the School’s Financial Protocol

• Undertake month-end and year-end reconciliations and analysis, including production of accruals and prepayments reports 

• Prepare period-end and ad-hoc management accounts for the Director of Business & Operations 

• Liaise with the member of staff managing lettings to ensure that lettings invoices are sent out monthly and non-payments chased

• Administer phone calls, emails, correspondence and filing of financial records

• Liaise with the Marketing and Fundraising Office re the fundraising account

• Submit timely Gift Aid Returns 


Fees:

• Manage the overall school fee administration and invoicing

• Provide initial follow-up and report on outstanding invoices

• Act as the main point of contact with the Local Authorities regarding fee invoicing



Payroll and Pension:

• Monitor and authorise monthly claims for expenses or additional hours in liaison with the HR and Compliance Officer, ensuring that these are sent to payroll by the agreed deadlines

• Prepare input for monthly payroll and ensure salaries are paid by BACS each month on agreed date.

• Ensure monthly checking of payroll is carried out, with any adjustments carried out in liaison with the Director of Business & Operations and the Headteacher 

• Monitor and reconcile payroll reports

• Act as the main point of contact for and liaise with the payroll company

• Manage the school’s pension requirements including liaison with Teachers’ Pension Agency and NEST pension for support staff in conjunction with the payroll provider, including filing monthly and annual Teachers’ Pension returns 

• Complete the statutory ONS monthly salaries report


General Commitment to the Role

• Maintaining the highest standards of confidentiality at all times.

• Willingness to conform to the School’s aim and policies

• Flexibility in the approach to deal with emergency situations

• Awareness and understanding of Safeguarding and Child Protection issues

• Awareness of Health & Safety and Equality of Opportunity in the workplace

• Actively support in the Safeguarding and Wellbeing of all stakeholders

• Ensure compliance with General Data Protection Regulation (GDPR)

• Ensure compliance with legal requirements and that legal advice is sought as required

• Ensure compliance timetable is up to date and adhered to and shared with SLT

• Ensure and display commitment to the implementation of the school vision and ethos

• Always remain committed to the school’s policies and ensure these are followed

• Support and participate in raising of levels of achievement for all our students




Supporting documents

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