Administration Assistant, Haringey

Closing date:

London Academy of Excellence Tottenham (LAET)Haringey

Date posted:
Contract type: Part Time
Salary: Circa £11,600pa (£23,000 full-time equivalent)
Contract term: Permanent

Key responsibilities

To deliver high-quality administrative support to ensure the smooth day-to-day running of the school 

The role is to be delivered over 25 hours per week with a working pattern to suit the individual and organisational need, term-time only.

Specific tasks

General school administration 

 Efficient preparation and maintenance of hard-copy/electronic student records

Minute taking at internal meetings

Administrative support to assist with the recruitment and enrolment of students including telephone calls to prospective students/ parents/carers and supporting colleagues in preparing/delivering events such as Open Days

Follow protocols for the distribution and collection of books and materials

Timely completion of tasks relating to school trips

Managing incoming and outgoing post

Maintain manual and computerised records/management information system. Proactively perform housekeeping duties on the school’s management information systems

Respond to admin requests from the wider school community, balancing competing priorities as appropriate

Supporting the Pastoral Team

Support the Pastoral Team in meeting their duties for monitoring attendance and behaviour by compiling reports and registers 

Arranging meetings with families and external agencies

Supporting the Academic Team and Exams Office

Supporting the Data Manager with timely and accurate data entry and preparation of reports

Accurate data entry and collation of data for UCAS records

Ensure student timetables and class lists are maintained correctly 

At defined periods within the year, assist the Data Manager with exams-related admin such as preparing seating plans and photocopying booklets

Reception 

Provide cover for the Receptionist as required by answering incoming and internal switchboard calls, dealing with requests and enquiries and taking messages

Safeguard students by ensuring that any visitors sign in and out of the site, are issued with visitor badges and understand the need to accompanied as per the school’s protocols


Essential Professional Criteria

Qualifications

GCSE English and Maths at A*-C (9-4) or equivalent

Knowledge and experience

Demonstrable experience within an administrative role

Personal Attributes and Qualities

Excellent interpersonal and communication skills 

Able to prioritise workloads and deal with conflicting priorities

Accuracy and attention to detail

Be self-motivated and enthusiastic about working on one’s own but also enjoy working in a team

Tidy, organised and methodical

Able to exercise discretion when working with confidential information


The London Academy of Excellence Tottenham is committed to the safeguarding and welfare of children and applicants must be willing to undergo child protection screening appropriate to this post, including checks with past employers and the Disclosure and Barring Service. We welcome applications from all areas of the community.




More about London Academy of Excellence Tottenham (LAET)
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Phase: Further Education
Funding status: State - Free School
Gender: Mixed
Age Range: 16 - 19 years
Address: Lilywhite House, 780 High Road, Haringey, London, N17 0BX, United Kingdom. View in Google Maps
Telephone: +44 2083526020
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