Administration/First Aid Officer

Position: Administration/First Aid Officer
Classification: Term Time, Contract
Dates: Monday, 24th August 2020 until Friday, 4th December 2020
Hours: 30.4 hours per week working from Tuesday to Friday
Pay Rate: $29.08 - $30.31 per hour (pending experience)

St Joseph's Catholic School, Mundingburra is a co-educational Catholic school with 380 students from Prep to Year six. The school is renowned for achieving strong academic results and having an active involvement in community service, living up to the motto, “Love is Service.”

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff is recognised as being central to achieving our mission. 

St Joseph's Catholic School, Mundingburra is seeking applications for the position of Administration/First Aid Officer.
This position is a Term Time position working 30.4 hours per week across 4 days on a contract basis commencing from Monday, 24th August 2020 until Friday, 4th December 2020. 

About the role

The Administration/First Aid Officer works in collaboration with the Principal to provide high level administrative support to the School Leadership Team, demonstrating a degree of self-initiative, flexibility and dependability.

This position is the initial point of contact for all visitors, parents, staff and students to the school. The incumbent will present a professional image and create a welcoming, warm and positive impression.

The successful candidate will require current first aid qualifications and a commitment to the health and safety of the school.

Key Accountabilities

The Administration/First Aid Officer will represent St Joseph’s Catholic School reception as the first point of contact in a professional, warm, friendly and efficient manner. Duties include:

Provide reception duties that meet the day to day requirements of the school including:

• Assist in the production of internal and external documents
• Coordinate, prepare and file documents as required, ensuring a commitment to compliance and confidentiality.

Support the delivery of operational tasks associated with a high functioning reception including:

• Respond to incoming telephone/email enquires/communications
• Deal professionally with and directing enquiries of parents, visitors and contractors as necessary
• Data entry to support registers and record management ensuring accuracy and attention to detail.

Provide coordination to students and staff with first aid and sick bay:

• Liaison with parents and staff for sick or injured students
• Maintain and update student medical alert information, ensuring confidentiality
• Administer medication to students as per requirements in conjunction with protocol and process
• Distribution and maintenance of first aid kits
• Maintain student medical records and accident reporting.

Provide Secretarial support to Leadership Team:

• Manage diary/commitments
• Assist with the preparation of meetings, functions and associated tasks
• Monitor staff access/telephone calls/correspondence, as required
• Coordinate, prepare and file documents as required, ensuring a commitment to compliance and confidentiality
• Develop (as required) and adhere to administrative processes to enable efficiencies.

Any other duties as reasonably requested to support the functionality of the school.

About You

Experience

• Previous experience providing generalist administrative support to a high level
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
• Demonstrated ability to work independently and as part of a team
• Proven ability in providing accurate and informative assistance to staff, students and parents in a school or similar environment confidently.

Skills

• Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
• Highly developed computer literacy skills with the ability to operate a variety of platforms including Google and Microsoft Office
• Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing tasks.

Attributes

• Enthusiastic and energetic with a proactive attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the college community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment
• Motivated with a “can do” attitude.

Mandatory Criteria

• Current Working with Children Suitability Card or eligibility to obtain same *
• Industry qualification at certificate level or equivalent knowledge and experience relevant to the position
• Current First Aid Certificate
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

* The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government

For more information, please view the Position Description. 

The official title of this position is School/First Aid Officer. 

How to apply

1. Complete the application form
2. Upload a cover letter/supporting statement (no more than 2 A4 pages) which addresses your suitability for the position
3. Upload a current resume which also includes the name, email address and contact details of two referees.

Applications close 4pm Friday 14th August 2020.