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Alumnae Relations Officer

Alumnae Relations Officer

The Abbey School Reading

Reading

  • Quick apply
  • Expired
Salary:
£21,000 to £23,000
Job type:
Full Time, Permanent
Start date:
September 2019
Apply by:
23 August 2019

Job overview

The Abbey School is embarking on an exciting new phase of Alumnae Relations and seeks an individual to provide continuity of current activities and help in the planning and implementation of new initiatives. 

The key purpose of the role of the Alumnae Relations Officer is to maintain and develop strong, positive, and value-added relationships between our Alumnae community and The Abbey.

Duties and Responsibilities

All stakeholder (incorporating Abbey Alumnae) Engagement and Communications

● To plan and deliver a year-round programme of engagement opportunities for Abbey Alumnae which will build and develop value-added relationships both for Alumnae and for the School.

● To plan, promote and manage the range of Alumnae-specific events across the year, including managing bookings and payments, and liaise with all areas of the School as may be required to provide support for their delivery.

● To promote, manage and maintain the AbbeyConnect online mentoring service for Alumnae and sixth form students provided by Graduway, and to be the school’s principal point of contact with this external supplier.

● To prepare, print and publish the annual Alumnae section for the Magnolia newsletter early in the summer term alongside Marketing.

● To deliver regular e-newsletters to the Alumnae community and other stakeholders via Raiser’s Edge Online Express.  

● To prepare content for and manage the Alumnae pages and stakeholder engagement of the School website.

● To prepare content for and manage the Alumnae FaceBook (CLOSED GROUP) site.

● To support the members of ASROGA (the Abbey School Reading Old Girls’ Association) and be the key point of contact in their interactions with the School.  

● To manage all communications between Alumnae and other community based and local stakeholders and the School (face-to-face, email, phone, letter) answering queries and responding in a professional manner as a representative of the School.

Promotion of the Alumnae Community 

● Be a champion for the Alumnae community within School:

● Build strong working relationships with key members of staff – Governors, members of the Executive team, and teachers

● Identify and deliver opportunities where Alumnae can add value to the day-to-day activities of the School, particularly with regard to careers activities, lectures and talks, and other School events

● Share the successes of Alumnae with the school community and seek updates on Alumnae from other staff.

● Promote the benefits of membership and active participation in the Alumnae community to current pupils and encourage all sixth formers to join the Abbey Connect.

● Manage a team of Alumnae Prefects each year and secure their commitment to support the annual programme of Alumnae events and activities.

● Seek to maximise the involvement of Abbey Alumnae in wider school events wherever possible, including the biennial Careers and Higher Education Convention (jointly run with Marketing and the Director of the Aspire programme at The Abbey), and the rolling programme of Networking Dinners (jointly run by Development/Aspire and Marketing).

● A working knowledge of how museum spaces and archives operate is desirable but not essential. 

Data Management and Alumnae Systems

● To be responsible for the maintenance, management and quality of all data relating to Alumnae members (including former staff, former parents and former governors) held on the Raiser’s Edge CRM; and to ensure its compliance with the requirements of Data Protection, GDPR, and any other regulatory obligations.

● To produce reports and queries from Raiser’s Edge as required to support the strategic and operational management of the Alumnae community

● To manage the interface and migration of alumnae data between the Raiser’s Edge and other related Abbey IT systems such as iSAMS and the AbbeyConnect.

● To be a key point of contact for Blackbaud in relation to our Alumnae data, issues and queries regarding the Raiser’s Edge, Blackbaud Merchant Services, Blackbaud Payment Service and Rapid Pay.

● Undertake stakeholder engagement activities and maintain data wrt all our local and community partnerships. 

Other Responsibilities

● To undertake other tasks to support the School’s wider activities as reasonably required.

● Take minutues at ACC/Guild/Alumnae/ASROGA and other stakeholder meetings.

● Assist with all administrative preparations for fundraising with stakeholder groupings, including the annual Telethon.

● Attend stakeholder gatherings - many of which are out-of-hours - on behalf of the School.



Attached documents

About The Abbey School Reading

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+44 118 9872256

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The Abbey School is a dynamic and vibrant community of more than 1,000 girls aged 3-18.

The Abbey is always in the top division nationally in academic terms. This year's A-levels were excellent with 75% at A*- B and at GCSE 88% gained 9-7 grades. Annually the average International Baccalaureate (IB) diploma result is between 38 - 40 points, with more than two thirds of the cohort scoring 38 points or higher, at a level equivalent to or exceeding the Oxford and Cambridge conditional offer range. In the School's 12 year IB history several students have gained the full 45 points possible. Leavers go on to an impressive list of universities and courses. 

The school places great emphasis on providing a breadth of sporting and cultural challenges and opportunities for each student. Students are presented with the chance for exploration both within the curriculum and in Music, Drama, Sport, DofE and the wide variety of clubs and trips. The Jane Austen Wing at the Senior School has modern classrooms for Humanities as well as bright Art studios and enhanced ICT facilities. The IB has widened the options for Sixth Formers who can also choose their desired A-level combination from a wide range of subjects.    

The Abbey Junior School (ages 3 - 11) offers a broad curriculum and the atmosphere is friendly, lively, purposeful and fun. 

There is an extensive Abbey School coach & bus network and the School is within easy walking distance from Reading Station. There is a range of scholarships and financial assistance is offered to able students through means-tested bursaries which may cover up to 100% of fees for exceptional candidates.

The Abbey represents a unique and exciting opportunity for any girl with a desire to learn, where inspirational teaching and an ethos that promotes aspiration and balance provide the platform for a successful and fulfilling future.

Headteacher

Will le Fleming

ISI report

“The qualities of pupils’ personal development is excellent. Pupils grow into self-confident and independent young people, supported by Christian values and an understanding of life in a multi-cultural environment.”

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Applications closed