Apprentice HR Assistant
Notre Dame School
Cobham, Surrey
- Expired
- Job type:
- Full Time, Permanent
- Start date:
- January 2019
- Apply by:
- 10 December 2018
Job overview
The School
Set in 26 acres of beautiful parkland in Cobham, Notre Dame School nestles in a picturesque 18th century mansion beside the River Mole. Notre Dame is a Catholic School and is a Foundation of the Company of Mary Our Lady with an ethos shaped by the life and work of St Jeanne de Lestonnac. Despite the tranquil setting Notre Dame School is a hive of activity, with over 600 children and teachers working hard in the important business of education. The school has an enviable reputation for the highest academic standards and a progressive, holistic, academic education that is underpinned by over 400 years of international educational tradition in 30 countries. Established in England in 1937, the school has always had the philosophy that the greatest success comes from knowing how to learn and how to ask the right questions; training pupils to take an active role in reaching and exceeding early expectations. From the vibrant Nursery to the exciting Sixth Form, tomorrow's professionals acquire the skills, knowledge and qualifications that give them the best possible start in life.
The Role
Function of the Post
As an Apprentice you will support the HR Manager in providing a professional, customer-focused HR generalist service for the School.You will be supported in your learning and attend college on a weekly day release to study the HR Support Level 3 apprenticeship and be work based for the remainder of the week.
Main Accountabilities
- Create and maintain personnel files, and personnel data, both in hard copy and electronic form on the school database (SIMs). This includes requesting outstanding documentation and transferring old files to archive.
- Maintain and update the Staff Employment Handbook with guidance from the HR Manager
- Update the Single Central Register of appointments in accordance with safer recruitment legislation.
- Manage absenteeism in conjunction with the Assistant Head, Curriculum and Assistant Head of Prep, directing staff to complete self-certification forms and updating SIMs
- Process annual leave requests for support staff and update SIMs
- Generate and issue letters for staff, including confirmation of employment, variation and maternity/paternity leave, and advise the Finance Office of changes for Payroll
- Provide administrative support for the appointment of and contract renewals for peripatetic teachers, visitors and casual staff, liaising with line managers in advance.
- Undertake the administration of staff leavers, draft correspondence and notify the Finance Office
Closing Date: 9am on Monday 10th December 2018
Interviews: 11th – 14th December 2018
Start date: January 2019
Shortlisted candidates will be interviewed by senior members of the School and take a tour of the school.
The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
The School is an equal opportunities employer and is fully committed to a policy of treating all its employees and job applicants equally and does not discriminate on the grounds of race, sex or marital status.
Attached documents
About Notre Dame School
Notre Dame is an independent Catholic School and is a Foundation of the Company of Mary Our Lady with an ethos shaped by the life and work of St Jeanne de Lestonnac. Our Students, aged from 2 to 18, are at the centre of everything we do. We have truly committed and dedicated staff, who will encourage each child to achieve their full potential, both academically and socially.
Set in 26 acres of beautiful parkland in Cobham, Notre Dame School is set in a picturesque 18th century mansion beside the River Mole. Despite the tranquil setting, Notre Dame School is a hive of activity, with over 600 children and teachers working hard in the important business of education. The school has an enviable reputation for the highest academic standards and a progressive, holistic, academic education that is underpinned by over 400 years of international educational tradition in 30 countries. Established in England in 1937, the school has always had the philosophy that the greatest success comes from knowing how to learn and how to ask the right questions; training pupils to take an active role in reaching and exceeding early expectations. From the vibrant Nursery to the exciting Sixth Form, tomorrow's professionals acquire the skills, knowledge and qualifications that give them the best possible start in life.
The school is filled with a strong sense of purpose, offering a wide-ranging and active education with facilities encompassing new science laboratories, music and drama studios, sports fields, indoor swimming pool, all weather floodlit sports pitches, sports hall, dedicated Sixth Form Centre, a forest school for the youngest pupils, and a fully equipped, West End quality theatre seating over 350.
What we offer:
* The School has high expectations of its staff, and therefore looks to reward them with a competitive salary scale and beneficial conditions of service
* There is an extensive induction programme for all new colleagues and ongoing professional development is encouraged
* Staff development programme
* Staff Wellbeing Program - wellbeing afternoon
* Financial contribution to eye tests and glasses for eligible staff
* Discount for Teachers Reward Card
* Employee Assistance Program - counselling, financial assistance etc.
* Childcare vouchers
* Staff discount on fees
* Free lunch during term time
* Free coffee/tea during term time
* Free use of the school's leisure and sporting facilities, including heated indoor pool
* Commute by school coaches during term time
* Free parking
* School nurse during term time
Notre Dame School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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