Assistant Office Manager

Salary: Up to 38k per annum, depending on experience

Hours of Work: Mon-Thurs 7:45am-4:30pm, Fri 7:45am-3:30pm

Holiday: The Employee will have 30 days holiday to be taken during non-term time 

Pension: Local Government Pension Scheme ("LGPS"), London Borough of Brent

Reporting to: Office Manager and Headmistress

Michaela Community School is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds. 

We have 600 pupils from years 7 to 11. In September 2019, we will open our Sixth Form. We are a high-functioning, fast-paced school office. We are looking for someone who takes multi-tasking to a different level; someone who is bright, highly organised, has attention to detail and deals well under pressure. You will be expected to lead and direct the members of the office team. You must be a driving force. 

General Duties

● To provide a comprehensive administrative and organised support service to the School

● Have excellent knowledge of all school office procedures to carry out all administrative duties in a timely and efficient manner ensuring deadlines are met within the school office in order to maintain the efficient running of the school. 

● To be key person responsible for pupil admissions in accordance with the LA/school admissions policy 

● To compile letters/documents as requested 

● To provide general administrative support, including photocopying, other reprographics, completing standard forms, responding to routine correspondence, distributing information around the school

● Update the Visitor Letter display book regularly

Admissions Officer

● To be wholly responsible for the admissions process for the school, acting as the school’s Admissions Officer, (including mid-term admissions and leavers including CTFs, waiting lists, transfer to different schools etc) 

● To inform prospective parents of the application procedure

● Arranging Open Events for Year 6 pupils

● Arranging Welcome and Induction Events for new pupils

● To maintain pupil record folders, files and cards, supporting parents with completing the forms and chasing parents where necessary

● Updating all school systems with new starters e.g. Quizlet, Reward, Arbor etc

School Payments

● Setting up new pupils on Parent Pay

● Setting up new payment items e.g. school trips, revision guides, music lessons

● Creating the payment schedule in line with the school calendar

● Be responsible for all correspondence relating to payments

● Chase payments and report back to Senior Team

Michaela Community School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will need to undertake an Enhanced Disclosure via the DBS and/or provide police checks from other countries, where appropriate. Michaela Community School is an equal opportunities employer. 

Person Specification

1. Experience

• Relevant work experience Essential

• Experience of working on own initiative Essential

• Experience of the use of a wide range of computer software (e.g. word processing, spreadsheets, databases) Essential

• Knowledge/experience of Education sector and/or schools Desirable

2. Special abilities / aptitudes

• Flexibility and ability to work as part of and to contribute to the school administrative team Essential

• Interpersonal skills - dealing with parents, students, colleagues and outside agencies Essential

• Ability to deal sensitively and in confidence with a wide range of issues relating to working practices Essential

• Ability to communicate effectively at all levels both verbally and in writing. Essential

• Ability to work effectively under pressure and to manage own workload Essential

• Ability to type quickly and accurately Essential

• Ability to work methodically, ensuring attention to detail Essential

3. Other job specific requirements

• Commitment to the Authority’s Equal Opportunities Policy and acceptance of their responsibility for its practical application. Essential

4. Education and Training

• Educated to degree level or similar Essential