Attendance administrator

Attendance Administrator 

• Contract: Permanent, term time only + 10 days to be worked outside of term time 
• Hours: 35 hours per week, Monday-Friday 
• Salary: GS3 point 16 £25,832 (FTE), actual salary based on term-time only plus 10 days £21,049.26 (Please note independent schools have longer holiday periods which the pay reflects) 

The Grammar School at Leeds is seeking a dedicated and professional Attendance Administrator to play a key role in supporting the smooth operation of the school’s attendance procedures. Working closely with the CPOMS and Attendance Officer, pastoral and administrative teams, the successful candidate will be responsible for ensuring accurate record-keeping of student attendance, liaising with colleagues and parents, and promoting punctuality across the senior school. This role is pivotal in supporting student welfare and safeguarding, with daily engagement in monitoring attendance patterns and addressing unexplained absences. 

We are looking for a highly organised and proactive individual with excellent communication skills and the ability to manage sensitive information with discretion. The successful candidate will take a lead role in managing student sign-ins and sign-outs, ensuring all absences are appropriately recorded, and providing clear, professional communication with families and colleagues. This role also includes coordinating attendance for school activities, contributing to weekly bulletins, and occasionally supporting the student window when required. 

Applicants should have substantial administrative experience, preferably within a school environment, and possess strong IT skills, particularly in Microsoft Office. A clear understanding of the needs of pupils in a senior school setting is essential, alongside the ability to work independently and as part of a team. The role requires someone who can analyse attendance data effectively, identify trends, and contribute to the development of systems that promote student attendance and engagement. 

This is an exciting opportunity for someone who is motivated to make a positive impact on student outcomes by ensuring the highest standards of attendance are upheld and championed throughout the school. 

GSAL was awarded North Independent School of the Year 2024 and Independent Secondary School of the Decade in 2021 and continues to be a friendly, fun and supportive environment with high investment in pupil and colleague wellbeing, while insisting upon and maintaining high expectations.  

Benefits  

• Enhanced school holidays (approximately 15 weeks taking into account the 5 paid plus days)  
• Significant discount on school fees  
• Childcare provided for colleagues’ children during school INSET days (from the age of 3 up to age 11)  
• Personal pension plan with Aviva up to 5% employee contribution and 10% employer (with the facility to pay higher or lower employee contributions)  
• Training and CPD available including five inset days per academic year  
• Colleague lunches: three courses for £2.40 available during school lunchtimes plus free tea, coffee and hot chocolate  
• Access to our GP provider, Health hero  
• Access to our Employee Assistance Programme well-being app, Vivup, offering telephone counselling, financial and legal advice plus 6-8 face-to-face counselling sessions  
• Colleague discounts through multiple providers, including Vivup, discounts for teachers and Extras  
• Beautiful lunch time walking routes around our 100-acre site  
• Onsite gym and swimming pool available for colleague use within set times as well as staff classes such as Pilates, meditation, kettlebells, spinning and bootcamps  
• Salary sacrifice schemes for cycle to work  
• Free car parking available on site  
• Use of the school’s extensive library facility  
• Generous leave of absence scheme to support our employees when they need it  
• Opportunity to be involved in extracurricular activities such as the staff pantomime, well-being committee or volunteer for community events  

How to apply  

Please complete the online GSAL application form. For any enquiries about the vacancy, please feel free to contact vacancies@gsal.org.uk.

More information about the role and responsibilities are contained in the job description and person specification attached in the documents section on our website advert.  

Closing date for applications: 08:00 Monday 5 May 2025 

Interview date: Week commencing 12 May 2025