The Harris Federation's central Commercial and Compliance Team are looking to recruit a Central Clerk, working term time plus two weeks.
This is a varied role providing clerking support to a number of academies across the Federation. Prior experience of working in clerking or governance is desirable with the ability to consistently deliver a high level service in a timely manner.
The successful candidate will be based at our central office located next to East Croydon station with easy access to London Bridge and Victoria as well as fast access to the M25, and will travel to various academies for Governing Body meetings.
Our central team comprises a dedicated, driven group of departments working centrally to provide support across the Federation and all of our academies. Across a multitude of key departments, we maintain an outstanding body of staff all integral to supporting central and academy finance, HR, Data, Estates management, Talent and many more. We look for dedicated experts in their fields to support this work. If you would like to join the administration and operational development of a highly successful multi-academy trust, then this may be the opportunity for you.
Main Areas of Responsibility
Key duties will include:
Relationships and communication
- Build relationships with the Governors on the AGBs you clerk for, the key figures in the academy and staff across the wider Federation.
- Develop effective channels of communication for sharing information with the AGB and the wider Federation, including the Federation Governor Services Lead (GSL) and Governor Services Officer (GSO)
- Provide Governor Services administrative support as agreed with the GSL.
Meetings and administration
- Establish and maintain efficient procedures for meetings, sharing documents in a timely manner using SharePoint.
- Ensure AGB papers are clear and accurate, and that meeting minutes capture discussion points and actions.
- Prepare thoroughly for meetings and ensure outstanding action points are acted on.
- Ensure that all governors who join the AGB during the year complete a Declaration of Business Interest form at their first meeting.
- Liaise with academy office staff to ensure that the academy website is kept updated with governor information as per legal requirements, and that the Get Information About Schools (GIAS) government website is kept updated within 21 days for any changes in governance.
- Liaise with academy office staff to ensure that all governors have up to date DBS checks in place, and that new governors complete their paperwork within 21 days of joining the AGB.
- Maintain efficient Governor records for the AGBs you clerk for.
- Advise the AGB when Governors’ terms of office end and assess the effect this will have on the AGB’s mix of skills.
- Keep a record of Governors’ attendance and make active contribution to meetings.
Providing advice and support
- Support the Chair of Governors of the AGBs you clerk for in identifying priorities and upcoming issues when planning meetings.
- Keep the AGB updated on changes to legal or statutory requirements.
- Keep the AGB informed about training and development opportunities.
- Help the AGB foster a culture in which challenge is welcomed.
- Support AGBs when carrying out self-evaluation exercises.
- Advise on conflicts of interest, and how to manage and avoid these.
- Challenge the AGB if concerned about non-compliance or the conduct of meetings.
- Remain committed to improving your own performance and take advantage of opportunities to attend training and development activities.
- Maintain confidentiality, especially where it relates to individual members of staff or students.
Qualifications & Experience
- Educated to A-Level or above.
- NGA Development for Clerks programme would be desirable but is not essential.
- Experience in a busy administrative role.
- Experience within a clerking or governance role is essential.
- A keen interest in public sector/charity governance.
- Ability to be proactive, use initiative and take ownership for all aspects of the role.
- Exhibit high standards of ethical conduct at all times, with a clear understanding of the impact on others.
- Ability to adapt to changing situations.
- Ability to anticipate and identify the needs of internal and external customers in a friendly, prompt and professional manner, delivering high quality service at all times.
- Enthusiasm for and commitment to the achievement of the Federation’s overall vision for success at all levels.
- Ability to contribute towards creating a safe and protective environment.
- Empathy with the aims and objectives of Harris Federation.
- Commitment to equality of opportunity, valuing diversity and the safeguarding and welfare of all students.
If you would like to arrange an informal conversation to discuss the role, please contact Harry Bond, Head of Talent, on email@example.com
Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.
NOTE - we only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.
Rewards & Benefits
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.
We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.
In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.
The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.
The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
- English secondary schools
The Harris Federation is a not-for-profit educational charity with almost 25 years of education experience in and around London. Our primary, secondary, all-through and sixth form academies have an international reputation for delivering a step chang...