Clerk to Governors (School Strategy Board)

Aureus Primary School is a brand new, state of the art primary school that will be opening on the Great Western Park, Didcot. We will grow to two forms of entry with a maximum capacity of 420 pupils once full, but will open with two Reception Classes and a Nursery provision from September 2018. We are seeking an experienced Clerk to join us from September 2018 (approx. 6 hours per month).
 

Core purpose

• To be responsible for advising School Strategy Board (SSB) on constitutional matters, duties and powers and will work within the broad current legislative framework. 
• To secure the continuity of governing body business and observe confidentiality requirements.

Key Accountabilities

• The Clerk will be accountable to the SSB, working effectively with the Chair of SSB, SSB Members and the Executive Headteacher of Aureus Primary School. 

Clerking

• Work effectively with the Chair and Headteacher before the SSB meeting to prepare an agenda taking account of the requirements of government, Local Authorities and GLF Schools as appropriate. 
• Ensure meetings are quorate
• Organise Chair, Headteacher and others to produce agenda papers on time;
• Produce, collate, and distribute the agenda and papers to ensure SSB receive them 7-10 days before the meeting;
• Record meeting attendance and take action re absences;
• Advise the SSB on governance legislation and procedural matters including the Scheme of Delegated Authority
• Prepare concise minutes of SSB meetings, summarising discussions, noting challenges and indicating who is responsible for any agreed action;
• Record decisions accurately, non emotively and objectively with timescales for actions;   
• Submit drafts to the Chairs and  headteachers for amendment/ approval;
• Issue the approved draft to all SSB members within the agreed timescale;
• Advise absent SSB members of the time, date and venue of next meeting; 
• Keep a record of minutes produced; Follow-up any agreed action points with those responsible and inform the chair of progress.
• Ensure all documentation is filed in shared folders, kept up to date and access is assigned as appropriate
• Chair the meeting while a Chair is elected if appropriate.
• Assist with parent SSB member elections.
• Support other clerks within the GLF family of schools, providing cover if required to support where possible
• To mentor and coach new Clerks joining GLF Schools
• To assist with the induction of new SSB members 

Administrative

• Maintain a database of names, addresses and category of SSB members and their terms of office;
• Initiate a welcome pack/letter being sent to newly appointed SSB members including details of terms of office;
• Maintain copies of current terms of reference and membership of committee and working parties and nominated SSB members;
• Advise SSB members and appointing bodies of expiry of the term of office before term expires so elections or appointments can be organised in a timely manner;
• Inform the SSB and GLF Schools of any changes to its membership;
• Maintain SSB meeting attendance records and notify Chair of absences;
• Advise that a register of SSB members pecuniary interests is maintained, reviewed annually and lodged within the school;
• Check that DBS checks has been successfully carried out on any SSB member when it is appropriate to do so.
• Ensure all SSB Members read the KCSIE on annual basis.
• Coordinate safeguarding training for all SSB members on annual basis.
• Liaise with school to ensure that all statutory policies are in place.
• Ensure archived materials are stored in line statutory requirements.
• Assist with the preparation of statutory information and its distribution;
• Prepare briefing papers for the SSB, as necessary and ensure distribution.

Application Deadline: 24 May 2018

Interview Date: 4 June 2018