Data Officer

We are seeking a Data Officer with administrative and data experience to join a team of support staff at the Academy.  This post is term time plus additional days and you will be able to support the senior leadership team and the academy with various data administration tasks. 

About Us

Our vision is simple - ‘To develop aspirational young people who thrive in a changing world’.  Students are at the centre of everything we do and we aim to give all the necessary foundations for success by helping students develop the skills and attributes that will provide them with real life-chances.

Harris Academy Battersea is an ‘outstanding’ academy (Ofsted 2018) with national achievements, and we pride ourselves on the educational experience we give our students.  We are  part of the Harris Federation, a leading group of 50 primary and secondary Academies.  This enables us to offer you a comprehensive induction programme and training and development opportunities to support your career development.

If you are also passionate about making a difference, and ensuring students have every opportunity to succeed, we look forward to receiving your application.

Main Areas of Responsibility

The main areas of data support include use of the Management Information System (Bromcom) to support the academy with data for the behaviour systems, supporting with student records and attendance data, liaising with the senior leadership team regarding assessment data and reports, liaising with HR regarding staff records on the MIS system, providing and inputting data and undertaking cover on a daily basis.

Data Administration

• To be the Data Officer for staff using the school’s Management Information System (Bromcom), supporting in the following areas: admissions, maintenance of student information; assessment and reporting; personnel; statutory returns; exams; timetable and attendance.
• To produce accurate, relevant data and obtain system reports to enable staff and governors to monitor and track pupil achievement throughout the school in a time efficient manner
• To follow a provided schedule of reporting (data) needed throughout the year and to ensure that all reports are complete, accurate and available to schedule.
• To support the production data lists for staff.
• Support the half termly reporting process on the MIS, whilst liaising with the Vice Principal responsible for Assessment, Recording and Reporting and the Data Manager.
• Assist the Data Manager with providing reports to assist SLT, Heads of Year, Achievement Directors and Teachers in identifying students with poor attendance and/or punctuality rates/ behaviour incidents
• Support on reporting, generating reports for all stakeholders, utilising the MIS system.
• To produce accurate data in a timely fashion and presentable format.
• To respond to ad hoc requests from staff within 5 days of receipt of the request.
• Liaise with the Data Manager regarding importing admissions data and Key Stage information into Bromcom
• Support the Data manager with the production of accurate census returns, and liaising with the Principal with reference to authorisation for submission;
• Ensuring that all student personal and contact data is accurate and up to date
• Supporting with the Free School Meal entitlement process ensuring the data is updated on Bromcom
• Supporting with the on/off roll process
• Follow the terms of the Data Protection and Freedom of Information Acts with reference to all academy data
• Maintain confidentiality for all data in line with the role.
• To be available in mid-August and September to support with data for the publication of external exam results
• To support with the production of student profiles
• Support the Data Manager with any requirements for timetabling and schedules
• Supporting the Data Manager to ensure that the data input on the MIS is accurate
• Adding new members of staff to the MIS
• Supporting with the printing of student timetables and reports
• Liaising with the Data Manager to make timetable changes that occur after the start of the academic year
• Supporting the Data Manager with MIS tasks
• To collate and print out annual and other reports to parents in line with academy schedules.
• Such other duties, within the competence of the post holder, which may be required from time to time.
• Ensure that all lessons are covered for any absent teacher
• Liaise with the Senior Leadership Team to identify absences
• Utilise the MIS system to ensure that cover staff are allocated accurately
• Ensure that staff are notified promptly of any changes to their timetable
• Plan in advance to ensure cover is maintained throughout academic year
• Monitor and track staff who have supported cover to ensure a fair and equitable system of cover is maintained

Qualifications & Experience

• Appropriate degree or equivalent level of education
• Trained in the use of a variety of ICT packages including Excel
• Knowledge of data role and responsibilities
• Previous data admin experience.
• Experience of a busy office setting and use of spreadsheets
• Experience in an educational setting.
• Experience of working to targets and deadlines

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.