Data Returns Assistant

Please note: We can only receive applications via our official site. 

Click here to apply for this post on our official website. 

Who we are 

South and City College is one of the largest Further Education Colleges in Birmingham providing vocational education from eight campuses across the City. We are rated as a GOOD College - Ofsted 2018. 

We have a diverse range of students from the surrounding areas and we are a welcoming and inclusive college that promotes equality and diversity throughout. 

What are we looking for? 

We are seeking to appoint an outstanding Data Returns Assistant in our MIS faculty, to help produce the college’s main data returns and administer apprenticeships data. Supporting the data collection and audit processes, procedures, and requirements to meet all internal needs and external regulations.

What can we offer? 

In return, we can offer the following: 

• Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling 
• Generous annual leave 
• Flexible working 
• Employee discounts & benefits 
• Fantastic progression opportunities 
• Training and development opportunities 
• Access to Mental Health First Aiders, and the opportunity to complete this training yourself 
• A mentor to support you in your new role 
• Regular CPD 

What to expect? 

• To assist with the data administration of apprenticeships and support the MIS Student Data Returns Co-Ordinator in the administration and production of a clean ILR (Individualised 
• Learner Record)
• To assist in the data quality process and production of accurate and timely data returns. 
• To develop yourself to a proficient level of understanding in current funding methodology for each of the funding agencies and advise other staff appropriately where required
• Support the preparation and collation of evidence for internal and external audits.
• Assist in the development and production of credibility checks to confirm the quality of the information stored within the learner record system.
• To help with validation checks to ensure the external returns deadlines are met and data requirements adhere to data requirement standards for audit, inspection, and external funding agencies such as ESFA (Education Skills and Funding Agency), WMCA (West Midlands Combined Authority) and OfS (Office for Students).
• To assist in ensuring all relevant college staff have access to and are trained in the use of MIS systems and cross-college information as appropriate.
• To assist with staff development across the college.

In return, we can offer the following: 

• Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling 
• Generous annual leave 
• Flexible working (for some roles) 
• Employee discounts & benefits 
• Fantastic progression opportunities 
• Training and development opportunities 
• Access to Mental Health First Aiders, and the opportunity to complete this training yourself 
• A mentor to support you in your new role 
• Regular CPD 

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The College is committed to promoting a diverse and inclusive workforce - a place where we can all be ourselves and celebrate success together. We offer a range of inclusive employment policies, staff engagement forums (EDI Champions) and support services for all staff 

South and City College will carry out pre-employment safeguarding vetting checks to ensure that any staff appointed are suitable to work with children and or vulnerable adults. We are committed to safeguarding and promoting the welfare of children and vulnerable adults All staff employed have safeguarding responsibilities irrespective of their role The post that you will be applying for is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. An enhanced DBS will be carried out to assess your suitability for the role applied.