Exams Officer
The Thomas Lord Audley School
Essex
- Expired
- Salary:
- Band 3
- Job type:
- Part Time, Permanent
- Apply by:
- 18 September 2019
Job overview
Job Title Examinations Officer
Grade Band 3
Reports to Office Manager, Assistant Head teacher, Deputy Head teacher, Head teacher
Liaison with Teaching staff, non-teaching staff, exam boards, students, parents
Job Purpose
Safeguarding
Responsibilities
• Administration and organisation of all aspects of External Examinations
• Administration for Pre-public Examinations and Internal Examinations
• Demonstrate a commitment to keeping children and young people safe
• Report any disclosure made to you to the appropriate person
• Report any safeguarding concerns in the workplace to the appropriate person
• Maintain an awareness of the Trust policies in relation to safeguarding
Duties
Internal Exams
• Collect departmental requirements for internal examinations including Mock GCSE’s
• Construct and distribute internal examinations timetables – venues and timing
• Produce letters to parents regarding examinations
• To liaise with Deputy Headteacher and/or SLT to oversee students’ entry, exit and conduct during internal examinations
• Arrange invigilation for internal examinations
Public Exams
Key Stage 4
• Collect and send estimated entries to the Boards (between June and October)
• Download syllabuses, past papers and support material
• Distribute and disseminate communication from Examination Boards – regulations, INSET materials, syllabus availability, fees, provisional and final timetables etc.
• Access Arrangements, approved by SENCO, and Special Considerations – make application to the Boards by deadline
• Arrange training for exam invigilators and facilitators annually
• Examination entries – ensure correct syllabus, tier, modules are entered using SIMS Examination Module and A2C
• Set deadlines for examination tier movements and send Entry Amendment files to the Boards using A2C
• Non Exam Assessments & Coursework – set deadlines for HODs, enter marks/grades online for each exam board, check completion of all necessary paperwork and send to Board/Moderator by due dates
• Construct master examination timetable – allocate rooms and seating and arrange invigilation
• Liaise with Site Team – layout and setting up of examination venues
• Examination Clash control – ensure students affected know procedure
• Arrange supervision of students affected by clash of examinations
• Print and distribute individual student timetables and Candidates Notices
• Examination letters to parents
• Ensuring security of examination papers
• Examination stationery control
• Ensure correct papers, stationery, candidate numbers are in the exam rooms
• To organise with Deputy Headteacher/SLT the starting of examinations
• Ensuring invigilation rules and procedures adhered to, correct notices displayed
• Completion of examination registers
• Despatch of exam papers and registers to examiners
• Downloading results using A2C
• Printing and distribution of individual student results
• Dissemination of results and examiners reports to Senior Leadership Team and Heads of Department
• Request consent from students and apply for re-marks and/or re-moderation
• Checking and distribution of certificates
General
• To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
• To comply with individual responsibilities, in accordance with the role, for health & safety in the workplace
• Ensure that all duties and services provided are in accordance with the School’s Equal Opportunities Policy
• The Sigma Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment
• The duties above are neither exclusive nor exhaustive and the post holder may be required by the Head teacher to carry out appropriate duties within the context of the job, skills and grade
Attached documents
About The Thomas Lord Audley School
- The Thomas Lord Audley School
- Monkwick Avenue, Monkwick, Colchester
- Essex
- CO2 8NJ
- United Kingdom
The Thomas Lord Audley School is a high performing, over-subscribed 11-16 comprehensive school, situated to the south of Colchester. It serves a wide and diverse catchment area, including Old Heath, Monkwick, Shrub End, the villages to the south of Colchester and the community of Mersea Island. Students achieve a good standard of GCSE results in a wide range of subjects including English and Maths.
The Thomas Lord Audley School is a community in which every student matters. We have high expectations of all students with respect to behaviour, attendance and punctuality and have developed a curriculum, which enables our students to develop as young people as well as achieve good exam results. We have a highly committed and well-qualified staff who encourage students to give their best in all aspects of school life.
The school achieved an impressive ‘Good’ in its Ofsted inspection in February 2020, which recognised the further developments we have made following our previous ‘Good’ in April 2016. Furthermore the school was recognised as the Most Improved Secondary School in Essex in 2016.
We very much value the commitment and determination of all our staff in ensuring that the students access a high quality education. The school is value driven and not inclined to game the system or focus exclusively on the quick fix. Our SLT is mature and well rounded and we have excellent relationships with colleagues. We are a happy school and have a relatively low staff turnover because staff in general feel well supported both personally and professionally. As a school, we take a considered approach to school improvement and performance management. We believe in building on our strengths and developing a few key aspects of our provision in depth and over time in order to have a sustained positive impact on students and to enable staff to experience professional satisfaction.
The Thomas Lord Audley School is pleased to be a member of the Sigma Trust and we fully subscribe to the Trust’s Mission, Vision and Values. We have positive relationships with our partner schools and fully engage in a wide range of activities. A number of colleagues are involved in leading aspects of Trust development at a senior level and other colleagues are participating in middle and senior leadership courses. We are keen to enable members of staff to develop their professional expertise and career.
We would very much welcome an application from you and think that if you came to work here you would have a positive experience.
Simon Essex
Headteacher
Safeguarding
The Sigma Trust is committed to safeguarding and protecting the children and young people that we work with. As such, all posts are subject to safer recruitment process, including the disclosure of criminal records, online checks and other vetting checks. We ensure that we have a range of policies in place which promote safeguarding and safer working practice across our schools.
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