General Administrator
Aston University Engineering Academy
Birmingham, B7 4AG
- Expired
- Salary:
- Scale 4 Pt 18: £18,396 full year; £16,159 pro rata (40 weeks’ work, 29 days holiday inc. BHs)
- Job type:
- Full Time, Permanent
- Start date:
- 3rd September 2018
- Apply by:
- 15 July 2018
Job overview
Core Purpose:
The post holder has responsibility as part of the AUEA support staff team for providing general administrative support for all aspects of the Academy’s administrative function, ensuring support is timely, accurate, effective, friendly and professional and conforms with AUEA policies and procedures. There is a 27.5 hour Administrative Assistant companion post with matching duties. The post holder will also be involved at key times to support AUEA's enrolment process for each academic year.
Key Responsibilities:
· To provide consistent attendance at the student service counter at specified times daily for enquiries and admin support requests.To support teaching staff with administration of any sort for educational activities.
· To respond efficiently and courteously to internal and external phone messages.
· To process communications to/from parents and other stakeholders using mailmerge letters and electronic mail messages.
· To sort and distribute mail to staff pigeon holes.
· To receive deliveries and ensure collection by staff.
· To prepare outgoing post for collection using the franking machine.
· To organise the central Repro room and attend to the Academy’s photocopiers, arranging engineering assistance to address faults and maximise operational use.
· To order and allocate stationery, liaising with the Finance Officer to ensure best value and adequate stocks.
· To input authorised requisitions to Corero Webportal and place orders as required
· To manage the AUEA administrative forms and to keep them up-to-date on the Firefly VLE.
· To provide reports from the Academy database as required.
· To carry out cover duties when operationally required on Reception and in the LDC.
· To assist the Admissions Manager with aspects of student enrolment as required.
· To assist with organising AUEA events and trips, including transport and catering.
· To act as secretary for the Support Staff Team meetings, the Health & Safety Committee and the Staff Wellbeing Committee, organizing meetings, agendas and minutes with the relevant Chairs.
· To participate in other appropriate meetings within the Academy and to take notes if requested.
· To be a co-tutor and to be responsible for carrying out the duties as set down in the generic tutor job description under the direct supervision of the lead tutor.
· To assist, if asked, with the supervision of pupils out of lesson times, including before and after school and at lunchtimes and potentially on student visits, trips and out of school activities (NB this is not a routine part of the role and would result from an exceptional requirement).
· To invigilate for examinations (this should also be an exceptional requirement).
· To be aware of and to comply with all AUEA policies and procedures, particularly those relating to finance, child protection, health and safety, security, confidentiality and data protection, reporting any concerns to an appropriate person.
· To work out-of-hours on occasions on a voluntary, TOIL basis to assist with admissions events and parents’ evenings etc.
· To participate in training and other learning activities and performance development as required.
· To support or carry out any additional administration as requested by members of the Senior Leadership Team.
Person specification:
· Prior relevant experience of administration, preferably in a school environment
· GCSE English and Maths Grades A-C; qualification as a typist also preferred
· IT skills in Word, Excel and Outlook that include ability to mail merge
· Strong organisational and time/task management skills, completing tasks to deadlines and standards when juggling competing priorities and interruptions
· Excellent communication and interpersonal skills, combined with enthusiasm for providing a high quality service with a flexible/adaptable attitude
· Capacity to work independently with minimal supervision but also as part of a team
· Awareness of and willingness to support difference and ensure all pupils have equal access to opportunities to learn and develop
· Commitment to supporting and promoting the Academy ethos and contributing to the overall aims of AUEA
Attached documents
About Aston University Engineering Academy
About us
Aston University Engineering Academy (AUEA) is one of the first university-sponsored technical colleges (UTC) in the country and with our sixth form, Aston University Sixth Form, it combines the very best education for academic and technical skills focused on industry needs summarised by our strap line “Knowledge for Life & Skills for the Future” and Ofsted 2022 "Students in this school enjoy a strong practical, technical and academic education."
For more about our most recent Ofsted where we were judged as Good with Outstanding Personal Development visit - Ofsted report.
Since opening in September 2012, AUEA has grown under consistent strong leadership into a vibrant learning community, oversubscribed by students from across Birmingham taught by 100% subject expert teachers.
Aston University Engineering Academy (Years 9, 10 and 11) and Aston University Sixth Form (Years 12, 13 and 14) are both housed in our £16.2 million state of the art building located in the heart of the city of Birmingham, next to the Aston University and Innovation Birmingham campuses, with a new multi-million pound extension due to start within the next few months. It is located close to the motorway links and within easy walking of three city centre train stations.
Originally designed for 600 students, AUEA now has 720 students on roll and has now been approved to expand to 800 students. We have a close-knit family of around 40 teachers, and 40 support staff, including administration staff, dedicated HLTA’s/TAs, college leaders (pastoral) and technicians to name a few. AUEA is a proud recipient of the Armed Forces Covenant, Gold Employer Recognition Scheme and has Royal Navy Affiliation.
Commitment to your development
Our staff ethos is built upon collaboration and development with AUEA being awarded the prestigious silver mark for outstanding quality and culture of professional development by the Teacher Development Trust (TDT) evidencing our commitment to staff CPD including weekly early closure for CPD and training, commitment to courses and additional professional qualifications. This is supported by additional learning opportunities via our sponsor Aston University, SSAT and NPQ programmes.
Every Monday afternoon students finish earlier to allow dedicated staff CPD as well as external courses and training. We are proud to have a proven record of accelerating careers, with many of our staff securing leadership, middle leader and wider responsibilities earlier than those in the majority of other schools. Consequently, AUEA provides an outstanding platform from which to start and progress your career whether ITT, ECT admin or senior positions supported by a comprehensive induction programme.
As a valued member of AUEA staff health & wellbeing is important therefore we offer staff benefits, training and health care packages.
For example:
- Workload considerations are the heart of all we do.
- Excellent professional development opportunities including potential options for higher study through our sponsor Aston University.
- Specialist pedagogical training and inputs from leading industry partners.
- Health care package including wellbeing, access to a GP and others.
- Staff benefits through the Aston University Staff Benefits Scheme.
- Term time family day, leave of absence and TOIL options including flexible working and working from home.
- Reduced staff membership cost to Aston University’s Sir Doug Ellis Woodcock Sports Centre.
- Access to Aston University’s nursery scheme.
- Childcare voucher scheme.
- Free audiology, eye tests and health clinics via Aston University.
- Hospitality and hotel accommodation discounts.
- Sports coaching, outdoor education qualifications, and military training as part of our Armed Forces Partnerships including Combined Cadet Force (CCF).
- Opportunities for international travel as part of our Austrian Technical School (HTL) European partnerships, scientific expeditions and charity work.
- A close knit, friendly and supportive working environment.
- Excellent IT facilities, Virtual Learning Environment and physical learning resources.
- An opportunity to take part in enrichment activities such as the CCF (RAF/RN), Police Cadets, Royal College of Nursing Cadets, DofE, specialist projects and competitions.
- Partnership work with local and national education establishments and local industry.
To take a virtual tour of the academy - click here
Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.