HLC Administrator

We are looking for a strong administrator to be the first point of contact for the Harris Leadership College Central office team to help coordinate the central leadership development, NPQ programmes and leadership apprenticeships offer.

The ideal candidate must be confident in interacting with a broad range of individuals from within the Harris Federation and beyond. The position requires a highly organised, well presented individual with good communication skills. The individual will undertake a range of clerical, administrative and general tasks, providing comprehensive support whilst maintaining professionalism and confidentiality at all times. The role is based at the Harris Federation’s Head Office near East Croydon rail station; however, there is an expectation for the post holder to visit different Academy sites from time to time.

We offer flexible working in the form of "Core Hours" and potential for hybrid working. In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

About Us

The Harris Leadership College is the leadership development centre for the Harris Federation, its academies, and other schools. We provide high-quality leadership training to schools and academies in and around London.

The Harris Federation has a proven track record of transforming underperformance rapidly, with all of our secondary academies rated as ‘good’ or ‘outstanding’ and 80%+ rated ‘outstanding’ (Ofsted). This success is a result of talented and dedicated teachers, support staff and leadership teams working effectively within our academies.  Our Leadership College provides opportunities to share best practice and continue to develop and contribute to the wider educational system.

We develop the leadership potential of staff in schools and academies through the suite of NPQ (National Professional Qualification) programmes. NPQs support aspiring leaders to become highly effective middle leaders, senior leaders, headteachers and confident executive leaders.

We believe that by continually improving leadership practice we will improve teaching practice. We deliver programmes for all teachers wanting to significantly improve the quality of teaching and the quality of their leadership.

Main Areas of Responsibility

Your responsibilities will include:

• First point of contact for the central office Leadership College team, dealing with telephone calls and inbox queries.
• Maintaining accurate databases and evaluation records.
• Liaising with Teaching School Hub colleagues at Chafford Hundred and Crystal Palace Academies to share information.
• Preparing information to respond to queries from stakeholders and suppliers including DfE and ESFA.
• Maintaining the website ensuring that content is current, accurate and well presented. Images are changed regularly and out of date information is removed promptly.
• Organising team diary and central calendar to be shared with colleagues ensuring that the calendar is kept up to date and event clashes are avoided.
• Leading the administration and organisation for centrally run CPD, liaising with Academies to book training rooms, catering and refreshments.
• Timely communications with participants undertaking training, confirming training times, venues and homework expectations ahead of training sessions.
• Supporting financial systems and processes, tracking trainee details, recording programme costs and sending information to finance so that invoices can be generated. Sharing invoices with schools and tracking payments.
• Producing clear and comprehensive communications to promote training opportunities e.g The Harris Highlights e-newsletter.
• Creating materials for events, documents, tasks sheets including printing / photocopying.
• Ability to accurately provide regular updates on Leadership College activity.
• Organise meetings / schedules, take notes and circulate meeting information.
• Follow up on actions from participants / events.
• Supporting the implementation of Leadership College process and procedures.
• Maintain responsibility for an efficient filing system both electronically and manually, this may include audio and document preparation.
• Proof reading and collate information for the production of marketing materials.

Qualifications & Experience

The successful candidate will have:

• General keyboarding skills, along with a working knowledge of PowerPoint, Excel, Word and Outlook.
• High level of attention to detail
• Good interpersonal skills
• Experience of Apprenticeship administration reporting to ESFA (desirable)
• Experience of NPQ administration and reporting to DfE (desirable)
• Working knowledge of MS Publisher and using social media for marketing (desirable)

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

We also offer flexible and hybrid working options, details of which can be discussed at interview.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.