Junior School Receptionist/Administrator

An opportunity has arisen for a welcoming, enthusiastic and hardworking individual to join our team in our Junior School Office. The successful candidate will perform all reception duties, interacting directly with parents, staff, pupils and visitors in person, by telephone and via email.  They will also provide administrative support, assisting with registration and undertaking departmental photocopying.  

The successful candidate will have excellent interpersonal, administrative and IT skills, the ability to multitask and prioritise as required, and will be able to work both individually and as part of a team. They will have a warm, bright and friendly manner along with discretion as confidential work will be involved. Previous school experience and knowledge of the SIMS management information system would be beneficial but not essential, and training will be given as necessary. 

As a member of the administrative team, the Receptionist/Administrator will be expected to work across the full range of administrative support requirements needed in a busy and diverse school office environment.  The allocation of duties will take account of individual skills and experience, but will be an interesting mix of all areas of administrative support. These include, but are not limited to, the following: 

• to welcome visitors and ensure they sign in and out of the school; 
• to assist with pupil enquiries; 
• to input data onto SIMS and report to relevant staff for attendance matters; 
• to be able to work using Teams, Share Point and One Drive:
• to assist with all registration processes;  
• to answer and respond accordingly to reception phone calls and emails; 
• to sign for deliveries and ensure swift notification to the appropriate member of staff; 
• to undertake school photocopying; 
• to log pupil phones, ensuring that they are safely stored and signed for on return; 
• to oversee pupil lost property and ensure its timely re-distribution; 
• to oversee club registers and attendance:
• to prepare mail for posting; 
• to produce letters, reports and other notes and correspondence as required, using a variety of software applications;
• to provide office support under the management of the Office Manager who will prioritise and allocate tasks/pieces of work; 
• to keep up to date with all the policies and procedures of the school as required; and 
• to undertake any other duties as reasonably requested by the Office Manager or senior management.  

 This post will report directly to the Office Manager. 

Hours of work:   Mon-Fri 12pm – 5pm, term time including inset days plus two weeks during school holidays.  

Start Date:   As soon as possible  

Application procedure 

The recruitment process will require all applicants to complete an application form, accompanied by a letter of application, and details of two referees, who will be contacted prior to interview, in accordance with the School’s Safer Recruitment procedures. The application should be submitted either by post to: Mrs A Ross, Human Resources, Colfe’s School, Horn Park Lane, London SE12 8AW  or electronically to: recruitment@colfes.com 

Applications should be sent as soon as possible and by Noon, 6 July at the latest. Colfe’s reserves the right to appoint to this post before the closing date if necessary.

Colfe’s School is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo child protection screening, including checks with past employers and the Criminal Records Bureau.