Office Administrator

We are seeking a friendly and organised Office Administrator to join the team at our lovely school.

Purpose of the Job

• To provide a confidential administrative service to the school.
• To assist the work of non-class based staff
• To support the Office Manager in her duties deputising when needed.

Main Responsibilities:

• To be responsible for the supervision of the Clerical Assistant and to provide appropriate training.
• To co-ordinate and/or assist in the production of reports, school prospectus, governors report, monthly newsletters for the Headteacher,
• Governors and staff as necessary.
• Liaising with Borough relating to new admissions.
• Maintaining the waiting list at the school.
• Compile letters for registration, drop in days and start dates.
• Registration, checking birth certificates, utility bills etc. for Reception, Nursery children and new intake.
• Input all data for new Reception, Nursery children and new intake.
• Contact schools to retrieve and send information for new starters and leavers.
• Maintaining children’s files.
• Checking SAM for new starters and update leavers numbers.
• Assign individuals to new year/class.
• Liaise with the Borough Attendance Officer, Attendance Governor and Parent Support Adviser. 
• Raise attendance CAFs and instigate attendance liaison meetings.
• Provide Integris G2 attendance reports monthly, termly and yearly for the Headteacher and Borough Attendance Officer as necessary.
• Organise meetings with Borough Attendance Officer and parents regarding persistent absentees.
• Work towards school achieving the annual target for attendance.
• Produce Weekly, End of Term and Year End Certificates.
• To maintain and complete school census and SWF census.
• To maintain and complete end of year duties on Integris G2.
• Assist Headteacher with maintaining her diary and appointments.
• Assist SLT with daily tasks.
• Minute taking when required.
• Assisting with reception duties as necessary.
• Responsible for office emails and distribution

The above mentioned duties are neither exclusive nor exhaustive and the postholder may be called upon to carry out such other appropriate duties as may be required by the Line Manager; within the grading level of the post and the competence of the postholder.

To apply please click this link.

Closing date: 20 September 2019

Interviews: Week commencing 23 September 2019

Start Date: 30 September 2019

Beam County Primary School is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. An enhanced (DBS (Disclosure and Barring Service) with barred list check is required for all successful applicants. Also, this post is likely to come under the requirements of the childcare (Disqualification) 2009 Regulations and the successful applicant will be required to complete a declaration form to establish whether they are disqualified under these regulations.