PA to Head of Prep School and Deputy Head

PA to Head of Prep School and Deputy Head  

Full Time Term time plus two additional weeks  

ASAP   

We are looking to appoint an enthusiastic, adaptable and professional individual to provide a high quality PA service to the Head of Prep School and Deputy Head. The successful candidate will be proactive and have excellent administrative skills.  Effective communication with a wide range of audiences including parents, staff and pupils is essential.  

Full time, term time plus two additional weeks over the school holidays. Working hours are likely to be 8.00-16.00.    

The Admin team consists of Headmistress’ PA, Whole School Administrator, Assistant School Administrator, Receptionist (x2), AM Receptionist and SMT Administrator and Head of Prep School and Deputy Head’s PA.   

The school uses the WCBS/PASS management information system for which training will be provided.  The administration team at Kent College have key roles in the efficient and smooth running of the  school. Each member has specific individual responsibilities and works as part of the office team sharing some common tasks.  

Responsibilities of Administrative Staff: 

 • Ensure that all visitors are quickly made to feel welcome. 

• Deal with all enquiries promptly and efficiently, whether they are received in person, by letter, email etc. 

• Communicate information quickly and efficiently to all those who need it. 

• Produce high quality documentation that represents the Headmistress or Kent College.  

Key Accountabilities  Duties may include but are not limited to: -  

• Organisation of the Prep School Head’s and Deputy Head’s (whole school) diary. 

• Writing correspondence on behalf of the Prep School Head and Deputy Head general administration duties. 

• Dealing with all correspondence and responding to queries and incoming telephone calls and emails. 

• Receiving whole school emails and parents’ emails to the Prep School Head/ Deputy Head. 

• Liaising with office staff and bursary /maintenance/catering/cleaning staff, as required.  

• DFE and ISC annual census – collating information and submitting the returns, liaising with bursary and Headmistress’ PA as required. 

• Prep School Prize giving organisation    

• Maintaining list of prize winners and requesting return of cups. 

• Updating curriculum information and information booklets.    

The salary will be discussed at interview and will be dependent on previous experience, but is likely to be in the range of £19,000.00-£21,000.00.   

There is an optional contributory pension scheme available to all non-teaching staff. 

Other benefits include free school meals, childcare vouchers, and use of school sports facilities and free on- site parking.   A willingness to be flexible at busy times in the term and to help occasionally at major school events is expected.  The successful candidate will have every opportunity to get fully involved in the life of Kent College.  Own transport is require 

We are delighted to welcome applications from candidates who share our core values and who are able to contribute to our continued future success. We recruit staff of the highest calibre who will inspire, support and challenge the girls, and fellow colleagues, to achieve their full potential. Whatever your role, you will benefit from a being part of a large staff community with opportunities for professional development.   

We believe in rewarding our staff and offer a complete range of employee benefits including:  

• Reduced school fees 

• Childcare voucher scheme 

• Free meals during working hours

 • Free eye tests 

• Subsidised Flu Vaccinations  

• Free onsite parking 

• On-going training and development 

• Use of swimming pool and fitness suite (at allocated times)  

Closing date: Tuesday 7 August 2018.   

The completed application form, including the names and addresses of two referees, cv and a letter of application should be sent to Headmistress, Ms Julie Lodrick, Kent College, Old Church Road, Pembury, Tunbridge Wells, Kent TN2 4AX by letter, fax (01892 820232) or email (hr@kentcollege.kent.sch.uk)    

References will be taken up prior to interview.  One of the referees should normally be the applicant’s current or most recent employer.  The post requires the highest level of clearance through the Disclosure and Barring Service (DBS).    Kent College is committed to safeguarding and promoting the welfare of children.  Appointees must be prepared to undergo child protection screening Child Protection and welfare are taken very seriously at Kent College, with guidelines on confidentiality and staff-pupil relationship procedures well-publicised to staff.    All gaps of employment are to be accounted for and rigorously investigated.  Referees are contacted to ensure the validity of the reference.  Testimonials are not acceptable in place of confidential references.