PA to the Assistant Principals

Surbiton High School is part of United Learning, a large and growing group of schools aiming to offer a life changing education to children and young people across England. Schools within United Learning work as a team and achieve more by sharing than any single school could. Our intranet site, United Hub, is just one example of how we share resource and communicate across sites, helping to simplify work processes and manage workloads for an improved work-life balance. We reward our staff: with good career opportunities, better pay, benefits, and ultimately the satisfaction of supporting schools in their quest to give every child the opportunity to succeed and reach their full potential.

Key Responsibilities:

• Prize Giving event organisation and administration
• Annual Carol Service and Founders’ Day celebrations service – supporting AP Co-curricular in the arrangement and management of the events 
• Activity Week administration – assisting with electronic bookings system, liaising with Heads of Department and staff leaders, allocating staff, checking participation in line with working hours
• Co-Curricular administration – collating information for booklet, gathering information from teachers for club details, checking staff participation for duties
• Calendar maintenance – weekly reminders to teachers, checking/chasing up Event details, adding new events, collating and inputting information for the next academic year, reoccurring room bookings document, collating teachers’ information for website documents
• Event bookings – e.g. Staff Learning Communities, Middle Leaders’ Training
• United Learning visits and events.  Booking rooms, inviting participants, ordering catering, meet and greet VIPs
• Administrating the online Parents Evening Booking system
• Peer mentoring scheme – matching Y7/Y10 pupils with Sixth Form Mentors 
• Arranging whole group meeting sessions. Monitoring pairs throughout the year, collecting feedback 
• NQT emails and correspondence to attendees and their tutors - creating name badges and sign-off lists
• Co-ordinating timetables for coaching sessions
• Assisting in the arrangement of INSET days
• Diary organisation for Assistant Principal
• Organising meetings with parents
• Printing off half- termly reports
• Drafting letters and emails
• Best in Everyone Awards administration
• Liaising with HR for Assistant Principal involvement in recruitment 
• Minute taking and formatting notes from meetings
• Monitoring RSVPs for events
• Collating research responses and creating documents for analysis
• Entering Pupil Contacts onto MIS
• Formatting compliance documents
• Administer and monitor iPad insurance claims liaising with Senior IT technician and AP – Digital Strategy.
• Administer the online Parents’ evening system alongside Heads of Year and Assistant Principal –Digital Strategy. Communicating to staff members and handling all parental queries
• Collating and distributing Staff Planners
• Be available on GCSE and A-level results days to organise parental meetings
• Performing other duties assigned from time-to-time, including, but not limited to ad hoc administrative duties within the School Office

The successful candidate will be likely to fit the following profile:

• Experience of scheduling busy diaries and maintaining confidential systems
• Highly developed planning and organising skills as well as a keen eye for detail
• Able to establish and maintain effective working relationships with all levels of personnel within the organisation, and with executive level and peer counterparts outside of the School
• Assertive with strong communication skills both verbal and written; ability to liaise effectively with external contacts at all levels
• Self-motivated with exemplary follow-up skills, able to work flexibly with minimum supervision using own initiative
• Demonstrated ability to work under pressure and to manage a high degree of ambiguity, completing all assignments on or ahead of scheduled deadlines
• Enthusiastic team player, with strong interpersonal and problem-solving skills
• Accustomed to working collaboratively within a busy office environment
• Fast and accurate typing, speed writing, with the ability to draft letters and documents together with expert formatting
• Ability to juggle multiple priorities, and to prioritise tasks and work systematically to achieve goals
• Highly flexible and able to multi-task
• Strong customer service orientation and skills
• IT literate, with extensive knowledge of Microsoft Office software, including; Word, Excel, Outlook, PowerPoint and databases
• Discretion and confidentiality
• Degree-level educated, desired

 Please note that the School reserves the right to appoint at any stage during the recruitment process. For any queries relating to the role or your application, please email recruitment@surbitonhigh.com 

To Apply Please apply online by clicking on the following link: 

https://unitedlearning.current-vacancies.com/Jobs/Advert/1476672?cid=1567

Closing date: 8:00am, Friday 25 January 2019
Interviews to be held week commencing: Monday 28 January 2019 

Where support is better shared  United Learning comprises: UCST (Registered in England No: 2780748. Charity No. 1016538) and ULT (Registered in England No. 4439859. An Exempt Charity). Companies limited by guarantee. VAT number 834 8515 12. Registered address: United Learning, Worldwide House, Thorpe Wood, Peterborough, PE3 6SB.