PA to the Principal and Recruitment Officer

Do you have extensive administration and PA experience? We are currently looking to appoint a diligent and organised PA and Recruitment Officer to support and oversee diary management for the Principal of Harris Academy Beckenham .

About Us

Since opening in 2011, Harris Academy Beckenham has gone from strength to strength. We have been oversubscribed for the last three years, rapidly becoming the school of choice in the local area. Our GCSE and A Level results have improved each year, with our English and Maths combined score in 2016 reaching an outstanding 80% A*-C. Our ambition and aspiration will ensure that we continue to focus on the success of all of our students, irrespective of background. Since converting, results have dramatically improved and we secured a judgment of ‘Outstanding’ from Ofsted in 2017.

Why work at Harris Academy Beckenham?

‘The school’s culture of aspiration and ambition is clearly demonstrated in classes. Teachers are aspirational for their pupils and set high expectations for them. Pupils respond positively. They are determined to do their best and are confident about meeting ambitious targets set by their teachers.’ (OFSTED 2017)

We invest in training and resources for our staff to help them make lessons fun, interesting and engaging. Class sizes are kept as small as possible and we place a firm emphasis on good behaviour so that students can learn in a calm and orderly environment.

It is our ethos of "Aspire, Discover, Achieve" that was recognised and praised in our recent inspection, and which contributed to Harris Academy Beckenham being judged as ‘outstanding’ in every category. In addition, the outstanding progress made by our students, placing us as the most successful school in Bromley (Progress 8 2016), vastly impressed the inspectors.

We have a harmonious community with excellent relationships between students and staff, and our students have a focused and mature attitude towards their academic studies.

Main Areas of Responsibility

PA to Principal

• Keep the Principal’s diary and be responsible for entering all appointments and assisting the Principal to manage their time efficiently and effectively.
• Providing a daily diary and documentation for meetings and maintain an overview of approaching deadlines.
• Taking all telephone calls for the Principal in the first instance, dealing with queries and passing calls on if absolutely necessary.
• Be responsible for organising meetings and passing on messages between the Principal and staff, students, parents/carers and other external agencies
• Maintain the Principal’s paper and electronic filing system.
• Complete such clerical duties, telephone calls and secretarial tasks as may be reasonably expected in the course of the duties of the appointment.
• Prepare or proof-read any documentation required by the Principal.
• To complete any other tasks as may be reasonably directed by the Principal, within the bounds of this job description.

Marketing:

• To have oversight of the production of INSIGHT magazine, celebrating the achievements of the Academy,
• To liaise with outside agencies when necessary. E.g., Print design agency
• To design, develop and manage internal academy communication systems including Academy Newsletter, Staff Bulletin and lead on Staff Handbook;
• To design, develop and manage external academy communication systems including the Academy’s Twitter account, Prospectus etc;
• To be enact the central marketing strategy as well under instruction from the Principal.

Recruitment Officer:

• To take full responsibility for the Single Central Record, maintain it accurately and ensure all safer recruitment guidelines are adhered to.
• To be responsible for ensuring all visitors, third party contractors, supply and self-employed staff have the appropriate level of clearance, and that safeguarding policy and DfE Keeping Children Safe in Education guidance is adhered to at all times.
• Management and maintenance of the Academy Overseas Sponsor Management System.
• Manage the recruitment process: preparing job adverts, advertising at the request of the Principal, preparing interview schedules, interview packs and interview days, ensuring job descriptions and other necessary paperwork are produced at the appropriated times and to a high standard; complete all paperwork and procedures relating to job offers made, ensure references are received and agreed by the Principal.
• Manage the appointments process: including initiating DBS applications, Barred List, medical and reference checks.
• To administer all recruitment checks for all new staff and ensure no approval to start is given until all necessary checks are completed before passing the completed files to the HR Manager to put on to payroll and generate the necessary contractual information.
• To ensure all legal requirements are followed during any recruitment procedures.
• To accurately maintain and update all staff personnel files in an orderly manner.

Qualifications

• Educated to degree level or Equivalent
• Knowledge of Microsoft software packages
• Basic knowledge of financial procedures
• Trained in the use of a variety of ICT packages
• Knowledge of personal assistant roles and responsibilities
• Training in typing and formatting of a variety of documents including spreadsheets

Experience

• At least three years’ experience working an office environment
• Experience of training staff successfully in a range of duties
• Experience of working as part of a team
• At least 2 years working in school or another educational establishment
• Working in an inner-city school or with inner city students
• Experience of managing staff in relation to the PA role
• Some experience of human resources e.g. recruitment
• Experience of working to targets and deadlines
• Experience of managing meetings including preparation and circulation of papers, minutes and ensuring information is circulated as required
• Experience of managing diaries at a high level, including communication with a range of audiences.
• Experience of managing high profile events
• Knowledge and/or experience of marketing and social media
• Experience of developing policies, processes and procedures

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.