Pastoral Manager - Secondary Phase

Job Purpose:

To manage and lead the pastoral development of a year group and manage the implementation of all necessary processes for the relevant ‘key stage’ of the curriculum.  Provide a complementary service to Academy teachers and support staff particularly in implementing behavioural objectives and addressing the needs of students who need help to overcome barriers to learning both inside and outside the Academy in order to achieve their full potential. To lead the pastoral development of an identified group, managing the implementation of all necessary systems, process and routines.

Attendance and Punctuality

• Day to day responsibility for the attendance and punctuality of the year group.
• Ensure that all Academy procedures relating to attendance and punctuality are followed.
• Communicate attendance and punctuality concerns to parents and carers working with them to ensure improvement.
• Communicate attendance concerns to the tutor, parent liaison officer and Assistant Principal, Director of Inclusion.
• Liaise with and organise support as required with external agencies and partners.
• Ensure appropriate arrangements are made for students who are unwell or who have accidents during the Academy year e.g. appropriate work sent home.
• Enabling students to overcome obstacles and barriers to learning both inside and outside of the Academy in order to achieve their full potential.

Behaviour and Rewards

• Day to day responsibility for the behaviour and rewards of the year group including, implementing lesson checks, managing behaviour escalations, reporting mechanisms, detentions and exclusion processes and paperwork.
• Each week ensure all behaviour and rewards statistics are recorded, analysed and actions are taken to reach individual and group targets.
• To promote positive behaviour throughout the Academy through supporting the development of an outstanding climate for learning.
• Communicate positive and negative concerns to parents and carers working with them to ensure improvement where there are concerns.
• Communicate behaviour concerns to the teachers and Assistant Principal.
• Present information to internal Inclusion Panel where additional support is required, seeking to work in partnership with colleagues offering additional needs support.
• Providing individual and group support for students – to develop self-confidence, self-esteem and anger management to promote positive attitudes to learning.
• Liaise with and organise support as required with external agencies and partners.
• Collate and record work for students who are excluded or withdrawn from the Academy community through isolation or part time timetables.

Uniform and Equipment

• Responsible for upholding the Academy’s standards and expectations in relation to the uniform and equipment of students in the year group including liaising with parents as appropriate. 
• Support teachers and the Assistant Principal in regularly monitoring student planners and equipment. 

Communication 

• Liaise with parents and staff on student behaviour and welfare matters keeping them informed regarding disciplinary issues and actions, including the use of standard or bespoke letters.
• Respond to parental enquiries and follow up, logging date, time, reason, and action. 
• Ensure all student records are kept up to date both electronic and hard copy and that all relevant information is disseminated to staff. 
• Assist with the preparation of student attendance / behaviour reports and liaise with admin/clerical team in the production of all student assessment data and standard/general letters home.
• Provide effective liaison with relevant outside agencies.

Academy – General

• Carry out student supervision duties immediately before and after the Academy day, and at break and lunchtimes where necessary.
• Participate in Pastoral Team meetings and other meetings relevant to the year group.
• Participate in annual reviews of performance providing clear evidence of impact.
• Participate in training as appropriate.
• Undertake cover relevant to the role for absent staff (i.e. pastoral staff/peer group) and invigilate examinations if required. 
• Ensure all appropriate information and communications are disseminated to appropriate staff.
• Lead and manage all pastoral matters for safeguarding and child protection for your designated year group. Complete referrals, plan, organise and chair meetings relevant to the role (e.g. pastoral meetings, meetings with parents, CAMS), as required.
• Working with Assistant Principal assist in extracurricular and enrichment activities, e.g. competitions, rewards and trips.
• Support Academic Review days and Parents’ Evenings and assist with other Academy events.
• Take responsibility for a specified task across the year groups within area of role as agreed with the Principal.
• There is no supervisory responsibility but the post holder will be expected to assist in work familiarisation of peers and new recruits 
• To support in the coordination of the Academy’s extra-curricular provision to ensure children are engaged positively in these activities.
• Support the induction of new arrivals to the Academy and mid-year allocations.

The post holder may be required to work some hours after school and evenings in order to engage with parents and attend external agency meetings as required. 

The post holder will be expected to have an agreed flexible working pattern to ensure that all relevant functions, including extra-curricular activities, are fulfilled through direct dialogue with employees, contractors and community members.

The person undertaking this role is expected to work within the policies, ethos and aims of the Academy and to carry out such other duties as may reasonably be assigned by the Principal.  

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.

The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.