School Business Manager/PA to the Vice Principal
Ark Globe Academy
Southwark
- Quick apply
- Expired
- Job type:
- Full Time, Permanent
- Start date:
- ASAP
- Apply by:
- 23 May 2019
Job overview
Job Description: Aspiring School Business Manager/PA to the Vice Principal
Reporting to: Vice Principal – Business & Community
Start date: ASAP
Contract: Permanent
Salary: £35,288 - £42,017 (Grade 10, band 35-42)
Hours: 8am to 5pm
This is an exciting time for an Aspiring School Business Manager/PA to the Vice Principal to join Ark Globe Academy. We are looking to appoint an energetic and professional person to join a friendly, hardworking and dedicated Business Support Team.
The Role
To support the Vice Principal in all aspects of her role including generating business contacts, administration and working closely with premises, HR, catering, student services, finances and marketing department in order to ensure day to day activities run smoothly and effectively.
Key responsibilities
- To ensure an exceptionally high standard of administrative and management support for the VP, in order to assist in the smooth running of all her responsibilities and activities and enabling her to operate in a highly efficient manner
- To manage her diary, inbox and enquiries in her absence
- To actively promote the academy and liaise with outside agencies as necessary, representing the academy as appropriate
- To communicate and liaise with staff, students, parents, governors and members of the local community as appropriate
- To develop positive and constructive relationships with a range of external agencies and professionals
- To demonstrate a commitment to Equality of Opportunity for all members of the Academy’s community.
- To deputise for the Vice Principal – Business and Community as required
- Work closely with the VP and Finance Manager to ensure financial evaluations are realistic and balanced budget in order to be presented to the Governors
- Work closely with the VP and Finance Manager to ensure agreed budget is actively monitored and controlled performance to achieve value for money
- Act as the school’s Health & Safety Co-ordinator and Fire Officer
- Ensure the maximum level of security consistent with the ethos of the school
- Able to generate income and write successful bids for identified projects
- Ensure 100% KS4 intended and final destinations are recorded for students
- Ensure an up-to-date library regarding career opportunities is available
- Oversee the annual Sixth Form Networking evening
- To embed a metric tool to measure university and workplace readiness in an age appropriate way so that all stakeholders can refer to this alongside academic and Globe Growth data
- Support the Careers Adviser to ensure that all Students have access to one-to-one career guidance interviews thorough their time in Year 11.
- Oversee Globe’s internal Careers fair
- Create inspiring CIAG displays around the academy
- To lead on the ‘Every’ system ensuring H&S and operational compliance
Detailed Responsibilities
- To meet weekly to agree priorities and actions for the week ahead
- To liaise with all the operational middle leaders regarding matters requiring action
- To respond to e-mails on behalf of the Vice Principal where required
- To write letters, minutes, papers and correspondence with absolute accuracy and impeccable standard English and in a timely manner
- To ensure that all enquiries and correspondence are dealt with promptly and effectively, in a manner that promotes a positive image of the Academy
- To make maximum use of the Academy’s developing information and communications technology, including the network for diary management and the effective management of data bases
- To set up and maintain efficient and effective systems for filing and organising correspondence and paperwork, in liaison with the Vice Principal, ensuring discretion and respecting confidentiality
Other
- To undertake training and development relevant to the post and in line with the Academy’s priorities
- To carry out break/lunch duties as required
- To carry out exam invigilation as required
- Based on the needs of the role and the Academy the responsibilities will and may change
- Undertake any other professional duties as set down in the ARK Schools pay and conditions of service document, and as directed by the Principal/Vice Principal.
- Ability to work flexibly, outside of 08:00 to 17:00 hours to support team and school events, busy periods
- In addition to the responsibilities listed above, all employees must be adaptable in their approach and undertake other duties that are commensurate with postholder’s level, wherever they may be, to achieve the objectives of the Academy
Person Specification: Aspiring School Business Manager/PA to the Vice Principal
Qualification criteria
- Qualified to work in the UK
- English and Maths qualifications that demonstrate a high levels of literacy and numeracy
- Relevant qualification in office administration and/or ICT applications (desirable)
- CSBM/DSBM qualifications (desirable)
- AAT/ACCA qualification (essential)
Experience and Knowledge
- Experience of having worked successfully in a school
- Experience of running effective administrative, clerical and financial systems
- Experience of diary management
- Experience of a senior administrative role
- Excellent organisation and time-management skills
- High level of proficiency with Microsoft Office
Skills, Behaviours and Qualities
- Helpful, honest, approachable, positive and the ability to stay calm and diplomatic under pressure
- The ability to work in close harmony with all staff
- The ability to follow instructions accurately, but make sound judgements and lead/show initiative when required
Personal Characteristics
- Genuine passion for and a belief in the potential of every pupil
- Deep commitment to Ark Globe Academies mission of preparing our students for university and to be leaders in their community and promote a fair society
- Ensure professionalism is endorsed at all times
- Excellent interpersonal skills with children and adults.
- Helpful, honest, approachable, positive and the ability to stay calm and diplomatic under pressure
- Solution focused with a can do attitude and a growth mind-set
Other
- This post is subject to an enhanced Disclosure and Barring Service
- The post holder must be committed to safeguarding the welfare of children and to providing equality of opportunity.
Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Attached documents
About Ark Globe Academy
In 2008 Geoffrey Chaucer Secondary and Joseph Lancaster Primary school merged to join the Ark network as Ark Globe Academy. Ark Globe Academy is a mixed all through school with student age ranging from 3-18.
At Ark Globe Academy we have the highest aspirations for all our children to ensure they are prepared for university and inspired to be leaders in their community. We offer our students a first-class education based on high quality teaching and experiences outside of the classroom.
Our school was recognised by the Government in its Parliamentary Review as an example of good practice in education and students make excellent progress at KS4. All our sixth form students received a university offer with 73% of those being a top 3rd university.
Ark Globe Sixth Form is in the top 2% of all sixth forms in the country and has received the Sixth Form of the Year award at the Ark Education Summit 2019.
School Structure
Ark Globe Academy is divided into four small schools Elbrus, McKinley, Kilimanjaro and Everest, also each small school has a Dean. This ensures that personal relationships between pupils and staff develop quickly, and that a culture of excellent behaviour and shared social norms are easier to maintain.
Aims, Vision and Values
Supporting our mission is our Culture Pyramid. The pyramid sets out for students, staff and parents our purpose, our beliefs and our values. This helps to set expectations in our daily lives at Ark Globe Academy. Read more about our culture pyramid here.
Every child has the potential to succeed and there are no excuses not to achieve that success. We expect every Ark Globe Academy students to graduate from our academy with the qualifications, skills and confidence to achieve their ambitions and go on to higher education or their chosen career.
Curriculum
Our curriculum is intended to prepare students for university and to be leaders in their community.
The Ark Globe Curriculum encompasses the total experience of the student, covering a range of activities from what is learnt in the classroom to our expectations of how our students carry themselves, and make decisions, outside of it. For us, education is much more than a qualification; it is a way of being that results in an empowered young person who is able to secure a life of purpose and meaning.
We recognise that attending university is often key to this as, we believe, it provides young people with more choices. As such, the academic, pastoral and cultural curriculum has been designed to prepare students for university and to be leaders in their community. However, we also recognise that there are high quality alternatives to university, and we help students to secure these too. Whatever choice is made, we want it to be an informed one, where our students determine their own future. Read more about our curriculum here.
Our Mission: Preparing our students for university and to be leaders in their community
Twitter: https://twitter.com/ARKGlobeAcademy
Our website: https://arkglobe.org/
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