School Officer

Position:  School Officer - Administration
Commencing Date: Term 3, 2022
Classification: Part-time, Fixed Term Contract 
Hours: 10 Hours per week across 5 days
Salary Range: $32.25 - $33.27 per hour pending experience
Closing Date:  Monday, 4 July 2022

St Teresa's College, Abergowrie is a Catholic secondary boy's boarding college. Located in an ideal rural setting in the heart of the Herbert River Valley, the College is approximately 30 km North West of Ingham and situated on Warrgamay land. The main industries are sugarcane, forestry and cattle. Abergowrie is close to Wallaman Falls which is the highest single drop waterfall in Australia and the beautiful Broadwater National Park.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

St Teresa's College, Abergowrie is seeking a School Officer - Administration to commence in Term 3. This is a Part-time, Fixed Term Contract completing 10 hours per week across 5 days.

The primary responsibility of the School Officer – Administration is to provide timely and efficient coordination and administrative support to the Coordinator of the NIAA Targeted Funding. The School Officer - Administration performs a full range of secretarial and administrative support functions, including prompt, courteous and effective communication with internal and external stakeholders, to ensure the smooth and functional delivery of services. The role will be required to maintain a high degree of discretion and confidentiality in the performance of all duties and the ability to prioritise the work demands from the Coordinator of the NIAA funding to ensure deadlines are met.

Key Accountabilities

The School Officer - Administration will be highly organised and demonstrate a high attention to detail. Typical duties include but are not limited to:

• Provide high level administrative support to the Coordinator of the NIAA Targeted Funding.
• Effective customer-focused service within a confidential working environment 
• Proficiency utilising information systems such as G Suite and the ability to rapidly acquire demonstrated proficiency in the application of other information systems 
• Ability to work as a team member with a high level of autonomy to manage daily workloads across the directorates and to contribute towards achieving the goals of TCE 
• Manage the teams electronic diaries, including scheduling, negotiating appointments and meetings by liaising with TCEO, schools, and other parties in scheduling of appointments 
• Complete purchase orders through the TCEO Tech One platform including expenses claims from the Coordinator of the NIAA targeted Funding
• Support the Coordinator of the NIAA targeted Funding in preparing the yearly professional development budget for the directorate and other financial reporting requirements as directed 
• Provide timely and professional communication with external parties
• Coordinate, maintain and store records (both electronic and hardcopy) in an accurate, timely, confidential manner, and produce reports from the electronic data as required 
• Maintain a focus to quality systems and documents by reviewing, uploading new and revised documents to Sharehub (including guidelines, handbook, Google Workspace, TCE Sharehub, www. etc.) 
• Secretariat support to the Coordinator of the NIAA targeted Funding and other Committees as reasonably instructed Liaise as necessary with other internal stakeholders within Townsville Catholic Education (TCE) Support the College leadership team with generalist and administrative tasks including, but not limited to: Preparation of internal reports.
• Any other office tasks as reasonably requested by the Principal and/or Senior Leadership Team.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Minimum certificate level or higher qualification or equivalent relevant experience
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner
• It is a requirement of this role that you are fully vaccinated against COVID-19. A proof of vaccination will be required as a pre-commencement document. 

Desirable Criteria

• Certificate in Business Administration
• Previous experience in the education field would be considered advantageous.

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

What we offer

• Competitive Salary Range
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary 
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Wellbeing programs and initiatives

How to apply

• Complete the application form including contact details (phone and email) of at least two professional referees
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Upload a current resume 

For more information, please refer to the Position Description.

Applications during the shortlisting phase will be kept confidential. 

Applications close 5pm Monday, 4 July 2022.

View other vacancies here.