Administration Support Officer - St Flannan's Zillmere

The successful applicant will:

• have a commitment to and understanding of the ethos and traditions of Catholic Education;

• currently hold or be eligible to hold a Paid Employee Positive Notice Blue Card; and

• be eligible to work in Australia for the duration of the appointment.

QUALIFICATIONS: Tertiary qualifications at Certificate level or equivalent qualifications relevant to the position may be required or such knowledge, qualifications and experience that are deemed by the employer as necessary to successfully carry out the duties of the position. CHARACTERISTICS: The employee in this position is required to demonstrate competency involving the application of knowledge with depth in some areas and a broad range of skills. There is a range of roles and tasks in a variety of contexts, where there is some complexity in the extent and choice of actions required. Competencies are within routines, methods and procedures. Some discretion and judgement are involved in selection of equipment, work organisation, services, actions and achieving outcomes within time constraints. Work is performed under limited supervision and work may be checked in relation to overall progress. Work may take the form of broad guidance and may involve a level of autonomy when working in teams. An employee in this position may have limited responsibility for guidance of the work of others. Peer assistance may be provided to others. Team co-ordination may be required. TYPICAL DUTIES/SKILLS: Typical duties performed include, but not limited to: Carry out a wide range of secretarial and clerical duties at an advanced level, including typing, word processing and maintaining manual and computerized records. Respond to enquiries from staff, students, parents and the general public and address issues in accordance with routines, methods and procedures. Within routines, methods and procedures: provide administrative support to senior management; arrange appointments and diaries; and prepare correspondence. Assist in the preparation of internal and external publications. Provide First Aid to students and maintain First Aid room supplies. Assist in the enrolment function including handling initial enquiries and arranging interviews. Use software application packages for personal computers to create database file structures; and spreadsheets/work sheets. Under direction and within routines, methods and procedures: draft agenda for meetings; assemble supporting documents for informal meetings; take and produce minutes. Draft and type routine correspondence from brief oral or written instructions. Respond to requests for information including drafting routine correspondence in reply. Maintain established central filing / records systems in accordance with routines, methods and procedures. This would include: creating and indexing new files, retrieving records; distributing files within the school as requested, monitoring file locations and identifying and processing inactive and closed files. Maintain a store through such duties as participation in ordering and issue of expendable stores, recording of stock levels, maintaining records of equipment distribution, delivery dockets, invoices and payment vouchers and responsibility for keys. Make and record appointments on behalf of another and, where necessary, resolve involved appointment scheduling problems. Make travel and accommodation bookings in line with a given itinerary. Within routines, methods and procedures carry out liaison between the school, the student and the student’s family where some discretion and judgement are involved. AUTHORITY LIMIT: Full Authority is delegated from the principal to produce the desired outcomes. Expenditure of funds connected with the position is under the control of the Principal in conjunctions with the Leadership Team REPORTING AND OTHER RELATIONSHIPS: The role holder is responsible to, and reports on, all aspects of the role to the Principal. Relationships of significance exist with other teachers, specialists, specialist staff and volunteers.

St Flannans Catholic Parish School is a child safe environment; administered by the Brisbane Catholic Education Office on behalf of the Archbishop of Brisbane. As a community of faith within the Archdiocese of Brisbane, St Flannans is committed to an educational ministry that embraces and promotes lifelong faith learning. We look to the person and vision of Jesus to guide our direction. Jesus promoted a world where care, compassion, seeking, justice, freedom, honesty, trust, integrity, respect, responsibility, understanding, tolerance & inclusion prevails. As a Catholic School we respond likewise: we are a multicultural  inclusive school not a private school; we are a community of 40 nationalities who celebrate difference and promote friendship and peace; not a collection of individuals; we nurture a personal spirituality and encourage and celebrate a love of learning; we recognise, value and access all available resources for the continued development of the learning environment; we empower children to create change for a better world.

Visit our school website here

Estimated Start Date:   January 2019

Position Tenure:   Fixed Term

Weeks Worked:  School term weeks only - holidays unpaid

Tenure Duration (If Fixed Term):   Term 1 - Term 4 2019

Total Paid Hours (per wk) & Days Required:   22 hours per week - Monday - Thursday

Salary Level, Range or Hourly Rate:   Level 3

Employment Conditions:   Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement 2015-2019

This position involves working with children.  The appointment of successful applicants will be subject to satisfactory employment screening for child related employment in accordance with the law.

Contact Person:   Paul Mitchell

Contact Telephone Number:   32653666

Contact Email:   plmitchell@bne.catholic.edu.au

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