Student Services Administrator

We are looking for an experienced administrator to join our academy as Student Services Administrator, with a special responsibility for Medical.

Harris Academy Wimbledon promotes high levels of academic achievement across the curriculum, encourages participation in extra-curricular opportunities and empowers students to make decisions wisely. The curriculum is rich, diverse and personalised ensuring every student achieves his or her true potential. Academic success goes hand-in-hand with a rich variety of enrichment and extra-curricular activities; these activities help foster a spirit of aspiration, resilience and joy in learning.

About Us

Harris Academy Wimbledon opened in September 2018. We are a brand new, co-educational 11-18 school for the High Path area. We currently have 900 students in year 7-11 and will open a 6th form in September 2023.

Professional learning is at the heart of academy the academy, supporting all staff in their development. The academy has a growth mindset approach where industry and commitment are seen as cultural virtues. Development of resilience, self esteem, managing risks/consequences and the ability to work effectively together all form a key part of the pastoral provision.

We are looking for a hardworking, ambitious and dynamic Administrator to join Harris Academy Wimbledon at this exciting time.

Main Areas of Responsibility

Medical

• To be the first points of contact for all medical issues of students
• To investigate medical problems visually and verbally, administering first aid and attending to minor accidents
• To summon expert and emergency medical help as necessary, ensuring students going to hospital are accompanied, and informing parents
• To maintain records on all medically related incidents/interventions and circulate to staff as necessary
• To maintain a list of students with specific health conditions (diabetes, epilepsy, anaphylaxis etc) and liaise with parents as to appropriate action to take in the event of an attack
• To undertake any relevant training
• To ensure that suitable and sufficient training is provided to enable staff to administer medication and support where required
• To be aware, and inform staff as necessary, of non-accidental injuries, patterns of illness etc.
• To contact parents as necessary on all matters related to the health of students
• To maintain the academy medical room in good order, and ensure basic medical supplies are ordered and stored appropriately
• To maintain first aid kits throughout the school and in school vehicles and ensure they are given to members of staff taking school journeys
• To be responsible for storing all student medication appropriately
• To assist arrangements for vaccinations

Student Services

• To monitor the use of toilets during lesson times by keeping a log
• To manage lost property
• To monitor the ‘on-call' email and ensure on-calls are escalated without delay
• To ensure that the Vice Principal (pastoral), Assistant Principal (Directors of each school) are fully briefed on any urgent matters that have been brought to attention via student services
• Manage and maintain student files, ensuring that all relevant statutory documentation is contained therein and that such files are kept in excellent order to meet the demands of internal and external inspection

Attendance

• To ensure all registers are completed and no missing marks or unexplained absences remain; follow up with staff as necessary;
• To check accuracy and coding of registers, ensuring registers are accurate and up to date;
• To check the voicemail/email system for communications re student absence, and contact parents in the event of unexplained absence;
• To retrieve and file absence notes (both about future and past absence), and log information to Bromcom;
• To maintain the ‘first response' attendance call list;
• To complete first day of absence phone calls/texts;
• To identify students who may require support in improving their attendance and liaise with the Attendance Support and Welfare Officer;
• To maintain the late book and signing in/out lists, and transfer entries into Bromcom;
• To print out the school attendance record for use in evacuations;
• To maintain the Academy roll, ensuring procedures for taking students off-roll are followed correctly and that the records of changes to the roll are kept up to date;

Qualifications & Experience

The successful candidate will have:

• Qualifications to GCSE level or equivalent
• Good numeracy/literacy skills
• General clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of attendance processes in school

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan, electric car scheme, 26 days' annual leave (plus bank holidays) for non term-time only employees, and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.