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Personal Assistant to Head of School (full-time, local hire)

Personal Assistant to Head of School (full-time, local hire)

St. Julian's School

Lisbon, Portugal

Salary:
Remuneration according to appointed candidate's experience
Job type:
Full Time, Fixed Term
Start date:
As soon as possible.
Apply by:
3 February 2023

Job overview

St. Julian’s School is currently recruiting a PA to the Head of School, for an immediate start. The successful candidate will provide assistance to the Head and act as a primary point of contact for internal and external stakeholders. They are responsible for managing the Head’s calendar, scheduling appointments, coordinating travel arrangements, and handling communication and correspondence. The PA will also be responsible for managing and organising the Head’s office and ensuring that it is running efficiently.

About St. Julian's School

We are a highly successful, non-selective 3-18 British international school with a reputation for academic excellence, founded in 1932. We currently have just over 1,200 students from over 50 different nationalities. The School has three sections: Primary, Secondary, and Portuguese.

In the Primary and Secondary sections, the students follow the National Curriculum for England leading to IGCSEs and the IB Diploma. In Portuguese, the study follows a bilingual curriculum.

We have been accredited by CIS (Council of International Schools) and NEASC (New England Association of Schools and Colleges) since 1998, we are an Accredited Member of COBIS and our Head is an International Member of HMC (Heads' Conference). 

We are conveniently located within walking distance of Carcavelos train station, with direct access to central Lisbon and Cascais.

Key Responsibilities

  • Act as the primary point of contact for internal and external stakeholders, including staff, students, parents, and community members
  • Manage the Head's calendar, scheduling appointments and coordinating meetings as needed
  • Coordinate travel arrangements for the Head of School
  • Handle communication and correspondence for the Head of School, including emails, phone calls, and mail
  • Manage and organise the Head of School's office, including filing, records management, and supply management
  • Assist the Head of School with administrative tasks as needed, such as preparing reports, presentations, and documents
  • Translate documents and correspondence to and from English and Portuguese
  • From time to time to work with other Support Staff on tasks requested by the Head
  • Assist in organising arrangements for meetings of the Board of Governors
  • Take minutes for meetings that the Head chairs.

 Personal qualities

  • Fluency in English and Portuguese is required
  • Ability to work in a highly fast-paced environment 
  • Strong organisational and time management skills
  • Highly IT proficient, with specific experience in Microsoft Office and Google suite
  • Excellent communicator and calm under pressure 
  • Highly personable with all stakeholders (staff, students, parents, governing body) 
  • Diplomatic and discreet with high levels of personal and professional integrity  
  • Self-starter, ability to work independently, use initiative to carry out day-to-day tasks 
  • Ability to work with multiple teams, with a flexible and collaborative approach 
  • Ability to stay focused and meet deadlines and targets, despite multiple distractions arising from a busy school environment 
  • Good sense of humor. 

This is a full-time position and the Personal Assistant to the Head of School will be expected to work standard business hours, with some evening and weekend work as needed. Some travel may be required.

Benefits

  •  A competitive salary and benefits package
  •   Life insurance and a health care package
  •   Lunch allowance
  •   Ongoing professional development   
  •   A professionally stimulating and collaborative working environment.

Applications

Letters of applications addressed to the Head, Paul Morgan plus a CV and the contact details of two referees should be sent to hr@stjulians.com. The closing date for applications is Friday 3 February 2023. 

For more information on the school please review http://www.stjulians.com/about-us/recruitment

St Julian’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As such, all offers of employment are subject to a criminal record check.

About St. Julian's School

School profile

St. Julian’s School is a private co-educational not-for-profit school founded in 1932 with a strong record of academic achievement and extra-curricular activity. Located on a beautiful site in Carcavelos, between central Lisbon and Cascais, St. Julian’s has three sections, each with its own Principal: Primary, Bilingual and Secondary.

St. Julian’s has an outstanding academic reputation in Portugal and overseas, and has grown into a learning community of just over 1,200 students of more than 60different nationalities, aged from three to 18. Although academic achievement is a priority, St Julian’s strives to foster independence, versatility, love of learning, self-discipline and personal excellence in every student. Since 1998, St Julian’s has been jointly accredited by the Council of International Schools (CIS) and by the New England Association of Schools and Colleges (NEASC). St Julian’s is also authorised by the IBO to offer its senior students the International Baccalaureate Diploma programme. The School is an Accredited Member of the Council of British International Schools (COBIS) and our Head is a member of The Heads' Conference (HMC).

St Julian’s is a place where children can thrive, inspired by dedicated and passionate teachers. At St. Julian’s the curriculum is adapted to reflect the community’s roots in Portugal as well as the international nature of its student body, and enriched by the School’s own curriculum development strategies.

From Nursery (age 3+) to Year 11 (age 16+) St. Julian’s models the curricula on those currently mandated to schools in England by the UK Department for Education. The Early Years Foundation Stage (EYFS) embraces the two years of Nursery and Reception, ages three to five. Thereafter students progress through the Key Stages of the curriculum.

The Secondary section attempts to nurture in each student a sense of self-confidence and happiness; students are encouraged to speak up for themselves and relationships between teachers and students are lively, engaging and stimulating. At the end of Key Stage 4, students take a series of public examinations (GCSE and IGCSEs).

After age 16, St. Julian’s prepares students for university by offering courses leading to the International Baccalaureate Diploma. St. Julian’s consistently achieves extraordinary results. This success can be attributed to factors such as the strength, talent and hard work of our students, and the immense dedication and care of our teachers.

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Applications closed