SLT PA and SEND administrator

Abbey College

Details for applicants

Would you like to visit us?

Informal visits are welcomed. We are not as far away as you think and driving through the countryside each morning is a very pleasant way to start you day! You’ll find us just 20-25 minutes from Peterborough and Huntingdon, and commutable from Cambridge too. Why not come and visit us so we can show you more of our school?

 What do I do if I want to know more before applying?

You are very welcome to come and visit our wonderful school, please just let us know and we will arrange a tour of the department and wider school. More information is available on our website. However, if you have any further questions, please contact Kate Wibberley kate.wibberly@abbeycollege.cambs.sch.uk

Job description

Abbey College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.

The responsibilities of the post will be in accordance with the Teacher’s standards, latest School teachers’ pay and conditions, school’s policies and under the direction of the Headteacher.

Post:    SLT PA and SEND administrator

Working Hours:  37 hours

Grade:   Scale 4 pro rata, point 7-11 

No of weeks:   TTO + 3 training days

Responsible to:  Heads PA

 SLT PA:

• Deputise and support the Heads PA providing administrative support to the Senior Leadership Team
• Parent/Staff Praise Nomination Postcards – each half term by rotation select a year group of parents/carers to complete a form to praise a member of staff or department. Coordinate results and print and place postcards in staff room trays.
• Purple Nominations – coordinate and circulate weekly by email the Headteacher and Purple Nomination form to all staff and collate responses to publish in the staff bulletin.
• Check office & SLT emails frequently and respond as appropriate on their behalf.
• Shield SLT from unnecessary calls and interruptions.
• Amend policies and save to G-drive.
• Support and advise central administration team as and when required.
• Oversee SLT calendars, planning meetings, adding timetables and reminding SLT of forthcoming events and duties, arranging cover if necessary.
• Book courses, seminars and ordering resources.
• Produce detailed reports, letters, agendas and minutes requiring confidentiality and sensitivity.
• Complete secretarial support to SLT.

Co-ordinate of the programme of Parents Evenings

• In a timely manner, co-ordinate approximately 10 parents’ evening events over the course of an academic year using the schools online system.
• Manage the electronic Parents Evening Booking System (PEBS) which includes:
• Liaising with SLT to establish suitable dates for events
• Setting up the booking timetable
• Dealing with parental queries
• Creating logins for teachers and parents and deal with IT / user problems
• Promote the Parent Evening booking system to the school community by communicating with parents / carers etc via Parentmail and letters home, on the benefit of the online booking system and how to use it.

Provide administrative support for:

• Delivering curriculum interventions
• Analysing results of testing and implementing interventions
• Contributing to reports on student progress
• Keeping accurate records of ‘K’ students and intervention programmes.
• External agencies, SIMs, provision map collation, transition data support.
• Ensuring accurate maintenance of EHCPs and records for SEN students.
• Supporting the school curriculum, including literacy and numeracy activities.
• Providing targeted support to enhance learning and improve attainment

Supporting teachers through administrative support:

• Assist in maintaining class records and contribute to reports on student progress and development as directed.
• Monitor and track progress and provide feedback to assist in developing IEPs for children with special needs.
• Contribute to the planning and evaluation of work programmes for individual students and groups.
• Organise the learning environment and develop classroom resources as required.
• Undertake support activities for the teacher as required, e.g. photocopying, preparation of materials, mounting displays.
• Contribute to the management of student behaviour, including anticipating and taking action to prevent potential problems arising.

Support for the school

• Develop and maintain effective working relationships with other staff and parents or carers.
• Develop parental working relationships and maintain them
• Suggest areas where ICT might be used to enrich student learning
• Contribute to the maintenance of a safe and healthy environment.
• Attend and actively participate in staff meetings
• Assist in facilitating school events, e.g. school plays, events.
• Cover other administrative areas as needed (for example covering school reception)
• SIMS – amend parent and student contact details as informed.

Local Data Protection Officer:

• Support the local data protection officer (DPO) in liaison with CMAT
• Attend DPO meetings if required
• Support the completion of SAR and FOI requests as needed and within statutory timescales
• Ensure the school is GDPR compliant, manage photo permissions, advise on archiving etc
• Manage any data breaches
• Provide advice to staff where needed
• Ensure staff are GDPR trained annually

Policy and practice

• To adhere to all school policies

Health and Safety

• Act in the course of their employment with due care for health, safety and welfare of themselves, other employees and other persons in accordance with the schools health and safety policy

Review, induction, further training and development

• To participate in the current arrangements made for the appraisal or review of your performance.

Other

• To undertake any other reasonable duties as requested by the Headteacher or designated alternative.
• To inspire excellence and develop potential
• Undertake appropriate professional development and participate in appraisal and related procedures