Administration Assistant
Ark Charter Academy
Portsmouth
- £12,854 - £14,765 per year
- Quick apply
- Expired
- Salary:
- Band 5 Points 5-12 (FTE £19,650 - £22,571)
- Job type:
- Part Time, Permanent
- Start date:
- 01/02/2022
- Apply by:
- 24 January 2022
Job overview
Job Description: Administration Assistant
Reporting to: Operations Manager
Location: Ark Charter Academy, Southsea
Contract: Permanent/Term Time Only
Working Pattern: Part Time (27.5hrs per week, worked Monday to Friday)
Salary: Ark Support 5: Points 5-12: £19,312-£22,183 (£12,633-£14,511 pro rata)
Interviews will take place as suitable applications are received so early application is strongly encouraged. An appointment may be made prior to the closing date.
Key Responsibilities
• Establish and maintain efficient computer based administrative systems and processes to support the effective running of the school
• Provide general clerical and administrative support for the school
• Maintain manual and computerised records and management information systems, producing accurate lists or data in electronic and paper format as required by colleagues or compliance bodies
• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and professionalism
• Assist with student welfare and liaise with parents where necessary
• Maintain stationery and photocopier paper supplies, manage stock cupboard and distribute as required
• Arrange school trips efficiently, taking responsibility for bookings and coordination of all school trip requirements
• Provide daily (also as necessary) cover for the reception desk
Other
• Actively promote the safety and welfare of our children and young people
• Ensure compliance with Ark’s data protection rules and procedures
• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy
• Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required
• Assist the Principal in maintaining and developing all that is distinctive in our Church of England school
• Participate fully in the Christian Life of the school
• To ensure the Christian ethos, Academy vision and Christian values of the Academy are clearly articulated, shared, understood and acted upon effectively by all
• Support staff members on occasions such as parent evenings and training events
This job description is not an exhaustive list and you will be expected to carry out any other reasonable tasks as directed by your line manager.
Person Specification: Administration Assistant
Qualifications
• GCSE English and Mathematics Grade C or above
Knowledge, Skills and Experience
• Experience of running effective computer based administrative systems, preferably in a school environment
• Experience of data entry into databases and other IT systems
• Excellent communication, writing and editing skills
• Excellent organization and time-management skills
• High level of proficiency with Microsoft Office including using formulae and completing mail merges
• Able to build relationships with a range of stakeholders and anticipate others’ needs
• Able to manage several projects at once, prioritising accordingly to meet all deadlines
• Able to take ownership of tasks and work with minimal supervision
Behaviours
• Genuine passion for and a belief in the potential of every pupil
• A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action
• Belief that every student should have access to an excellent education regardless of background
• Professional outlook, detailed orientated and able to multi task and meet deadlines
• A team player that can work collaboratively as well as using own initiative
• Calm and professional under pressure
• Understanding of the importance of confidentiality and discretion
• Flexible attitude towards work and demonstrates sound judgement
Other
• Right to work in the UK
• Commitment to equality of opportunity and the safeguarding and welfare of all students
• Willingness to undertake training
• This post is subject to an enhanced DBS check
This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for the role.
Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Attached documents
About Ark Charter Academy
Charter Academy opened its doors in September 2009. Ark Charter Academy’s ambition is to offer its students outstanding academic opportunities. Ark Charter Academy is a Church of England, mixed, non-selective school, offering places to 11 to 16 year olds.
Aims, Vision and Values
We believe that every young person should feel a sense of belonging to our school community and enjoy their learning. To achieve this we work in close collaboration with our families.
It is our aim that all our students should become confident and resilient young people, assured in their strengths and prepared to meet the challenges of a rapidly changing future. To achieve this we offer an academic curriculum that strives to expose all pupils to the richness of education, allowing them to experience a diversity of subjects during their time with us. This exposure allows individuals to discover their interests and passions setting them on the path to university or the career of their choosing.
Alongside academic endeavour we strongly promote the development of characteristics such as resilience, resourcefulness and perseverance. Necessary life skills that allow our students to continue to flourish whatever challenge life may bring to their door. We achieve this through a strong programme of extra-curricular activities including sailing, Combined Cadet Force, Forest School and community service.
Curriculum
We believe that everyone deserves to be accepted, included, and empowered to sustain the life of their choice whilst making a positive contribution to their community.
Our curriculum is a key driver of this vision and our Christian ethos. We place the curriculum at the heart of school life. It drives all other decisions that we make and is the best means we have of demonstrating as a school what we believe in and what we stand for.
Our curriculum is a broad, balanced and equitable offer; built around the core disciplines of English, mathematics, science, humanities, languages and religious education. All subject areas prepare students for future study within their discipline, with mastery of core and foundation subjects ensuring students have choice later on in their education, as they specialise in key areas of study. The curriculum in each subject area has been designed backwards from university study and A-Level through to GCSE, and into the KS3 phase to ensure students can reach their fullest potential.
Specialisms
Charter Academy specialises in Mathematics and Performing Arts.
Performing Arts
Our performing arts specialism offers students the chance to develop their talents in music, dance and drama. We stage an annual production at a local theatre and have regular smaller in house concerts. We take part in the Ark wide musical events, such as One Voice and the massed choir/instrumental performances.
We cherish our strong relationship with local businesses and groups, such as The Kings Theatre, The Theatre Royal, Express FM radio station, The Old Blacksmiths Recording Studio and the young people's charity, Music Fusion. We are proud that we are involved annually with the Portsmouth Schools Festival, The Shakespeare Schools Festival, The Pyramid Project with a number of local primaries and Evensong at the Cathedral.
We are very pleased to offer music tuition on almost all instruments and we employ a range of talented music teachers.
Mathematics
At Ark Charter Academy we believe passionately that Mathematics is not about solely about teaching students to be numerate but also helping them develop intellectually so that they are better equipped to succeed in life.
We follow the pioneering Mathematics Mastery programme developed by ARK Schools. It is an evidence based approach derived from the principles of Singapore, one of the highest performing nations in mathematics, and adapted to the needs of our pupils.
Our provision stretches well beyond mathematics lessons: we are building a school-wide commitment to both equity and excellence in mathematics. The teaching of mathematics across the curriculum is not a bolt on, it is built in.
Examples of this include the Mathematics led STEM club and charity fundraising events such as the NSPCC Number Day and World Maths Day in support of UNICEF.
Ofsted
Charter Academy was inspected by Ofsted in November/December 2016 and was graded as "good".
Read the full report here.
Ark Charter Academy is a Church of England School. Church schools are recognised for their distinctive Christian ethos and the impact this has on standards and all round education. Every five years Church of England schools will have a SIAMS (Statutory Inspection of Anglican an Methodist Schools) inspection. The SIAMS inspection focuses on 'How effective is the school's distinctive Christian vision, established and promoted by leadership, at all levels, enabling pupils and adults to flourish', . Inspectors will record whether or not the school meets the relevant statutory requirements, for collective worship and RE as well as a strong Christian ethos. As with Ofsted the main judgments will be rated on the scale as either Excellent, Good, Requires Improvement or Ineffective.
In June 2017 Ark Charter had a SIAMS inspection. The inspection was carried out by Portsmouth CofE diocese. The diocese awarded Ark Charter with a grading of Good.
The Ark network
Ark Charter Academy is part of Ark, an international charity transforming lives through education. Ark has 38 schools across the UK in Birmingham, Hastings, London and Portsmouth. Ark exists to give every young person, regardless of their background, a great education and real choices in life. Ark schools are all non-selective and in areas where they can make the biggest difference.
Read more about Ark: http://arkonline.org/
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