Admin Assistant
St John the Baptist Catholic Comprehensive School
Surrey
- Expired
- Salary:
- S5
- Job type:
- Part Time, Permanent
- Start date:
- ASAP
- Apply by:
- 6 December 2021
Job overview
We are looking for a flexible, organised person with excellent literacy skills and a very high attention to detail to work as an Admin Assistant in our busy front office. This is an exciting new role for someone to take responsibility for all external school communications to parents via letter, email and our social media channels.
A confident approach to using Microsoft Office will be required as well as the ability to easily pick up new IT systems such as SIMS and SchoolComms. However, there is the opportunity to develop these skills in our well led, collaborative and supportive environment and training will be given as necessary.
The role will be part-time for 20 hours per week during term time.
If you would like to come in and meet the team and discuss this opportunity further, please contact:
Lucia Davis, HR Manager & Headteachers PA on l.davis@sjb.surrey.sch.uk
(01483 729 343 ext. 112)
Application & Selection:
Closing Date: 9am on Monday 6 December
Shortlisting: Mon 6 December
Interviews: Wed 8 December
Method of Application: Please complete the job application form that can be found on our website and email it to jobs@sjb.surrey.sch.uk before the advertised closing date.
Further information and the application forms are available to download from our website: www.sjb.surrey.sch.uk.
This School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The Successful applicant will be required to undertake an enhanced check via the Disclosure and Barring Service.
Completed applications, or any queries regarding the role or your application, should be sent via email to jobs@sjb.surrey.sch.uk. Please note that CVs will not be accepted on their own but must be submitted along with the application form. Shortlisted candidates will be notified, invited for interview and references will be taken up immediately.
Interviews will be held face-to-face. We will ensure that social distancing is maintained throughout and candidates will be asked to wear a face mask whilst moving around the building (unless they have a medical exemption). Full details will be provided to all candidates selected for interview.
Job Description:
Report to: HR Manager/Headteachers PA
Hours: We are looking for someone to work 20 hours per week for 39 weeks per year; The hours are Monday to Friday, 8.30am-12.30pm.
Purpose: To support the admin team working in the front office in ensuring the smooth day to day running of the school and by taking responsibility for the external communications to parents via letter, email and our social media channels.
Essential personal qualities:
• Have a very good working knowledge of Microsoft Word, PowerPoint and Excel
• Show excellent attention to detail
• Have excellent literacy skills, the ability to write letters and be able to proof read with
accuracy
• Demonstrate strong time-management skills and the ability to work to deadlines
• Be able to work under pressure and be highly organised
• Possess strong communication skills and maintain a professional approach
• Have the flexibility to adapt to a challenging and ever-changing work load
• Demonstrate enthusiasm, willingness and interest in learning new skills
• Work effectively, using own initiative, and as part of a team
• Have a sense of humour!
Qualifications:
• 5 or more passes at GCSE level including English and Maths
Main Responsibilities:
• To take responsibility and ownership for the external communications of the school –
this will include proof reading and distributing letters to parents; general letters,
newsletter etc;
• Work with the Web Developer to ensure that the website content is proof-read and up-
to-date (including vacancies, policies and other text);
• Monitor all our social media channels, facilitating regular posts and adhoc posts as
requested;
• Grow our social media presence;
• Manage the Governor Hub portal and ensure the Governors are kept abreast of
important school communications and policy updates etc;
• Create and publish job adverts (in collaboration with the line manager and/or other
senior leaders in the school);
• Ensure all school policies are published and updated as per the DfE requirements for
academies;
• Support the Headteacher’s PA with regular and periodic HR Admin which will include
checking the MAT HR portal regularly to ensure we are using the most up-to-date
templates including contracts and application forms and reading through HR policies
to ensure we are compliant in our regulations;
• Answering the telephone and dealing with any requests quickly and efficiently;
• When required, welcome visitors and ensure they are effectively signed in and given a
visitors’ badge;
• Provide effective communication links (telephone, email, reception and messages
throughout the school);
• Deal with students at the ‘hatchway’ and in the medical room which may include
contacting parents and ensuring students get home safely (an up-to-date first aid
certificate will be required and this may be obtained after appointment if necessary);
• General admin duties as required in negotiation with the Headteacher’s PA and or
Senior Leadership Team;
This job description is designed to give you an overview of the role and is not necessarily exhaustive or a comprehensive definition of the post. It may be reviewed at any time in consultation with the post holder.
Attached documents
About St John the Baptist Catholic Comprehensive School
- St John the Baptist Catholic Comprehensive School
- Elmbridge Lane, Kingfield, Woking
- Surrey
- GU22 9AL
- United Kingdom
SJB is a highly successful, over-subscribed, mixed Catholic comprehensive school of approximately 1500 students. We are part of the Xavier Catholic Education Trust; a group of sixteen schools in the Diocese of Arundel and Brighton who have come together to work collaboratively for the benefit of all the children they serve. The Trust's aim is to provide a caring and supportive environment within which all children receive the best possible education.
We are located just outside Woking town centre, and a 15 minute walk from the train station (22 minutes from London Waterloo on the train). We have 240 students in each of Years 7 to 11 and over 300 in the Sixth Form; although we expect that to grow over the next five years to around 400 as demand for post 16 provision in the local area is increasing.
Our staff are vibrant, enthusiastic and passionate about ensuring our students get the very best deal, and we work hard to ensure they are supported and cared for. The School Leadership Team see it as their role to serve the staff, and ensuring an effective work-life balance for all is key in that. Our staff enjoy working here because our standards, facilities and staff wellbeing are excellent; and because we like to have fun!
We are also exceptionally fortunate to work with such brilliant students; they are a pleasure to teach and make excellent progress. If you come to visit us, you will see that they are happy, hard-working and very positive about the school and learning. We want all our children to grow into happy, confident, resilient and articulate young people who leave SJB equipped to lead fulfilling lives and make a positive contribution to society.
Technology at St John the Baptist School is a major part of teaching, learning and school/teacher administration. We have developed a strong 'can do' approach to supporting staff which encourages everyone to embrace the possibilities that technology has to offer within the school for teaching, learning or administration. Every child has their own iPad which they use to support their learning (as do teachers). We have developed several 'in-house' apps for both staff and students and are always seeking new opportunities to improve our use of technology. We are a designated Apple Distinguished School.
We are very committed to improving the whole school system and have a long-standing history supporting other schools and the development of teachers for many years as Teaching School and now as a lead school in the Xavier Teaching School Hub. We also lead the NEHS Maths Hub and have strong links with Teach South East SCITT. This means we are able to offer our staff new opportunities in: training future teachers; developing Maths teaching across all phases; and supporting local primary and secondary schools. We currently have a number of staff that work in a variety of capacities in other schools. We work hard to offer development to all stages of a teacher’s career; from initial teacher training to NPQH for prospective Headteachers.
We are very proud to have been recognised as “transforming” under the SSATs Framework for Exceptional Education in all twelve aspects of our practice including: climate for learning; culture of reflection; professional learning; variety of teaching; wellbeing and leadership through moral purpose. The first school in the country to do so!
Support for staff is exceptional and there are significant opportunities for professional development at all levels. The school is fully staffed, partly because staff know that they can concentrate on teaching and are very well supported. We have a well-established programme of support for newly appointed staff, which enables them to settle into the school routine quickly and effectively.
As an employee at SJB, we offer an excellent benefits package including:
- All teachers are allocated additional PPA time each week on top of the legal 10%
- Department planning and collaboration time is built into the week; it is not an add-on
- A smart feedback policy minimises marking, allowing teachers to spend time planning engaging lessons
- Flexible opportunities for part-time staff
- New staff induction day and leadership development day (if relevant to post)
- New staff CPD programme
- Mentor/Coach
- Individual iPads
- 1:1 iPad support and training
- Excellent training and professional development opportunities both within the school and across the Trust
- Generous Pension Scheme
- Ability to book MOT through the school with onsite pick-up/drop-off
- Free annual flu vaccination
- Excellent onsite catering facility
- Free use of the onsite gym (6-8am and 5-8pm weekdays)
- Weekly dry-cleaning pick-up/drop-off service
- Tax free Apple laptop/desktop purchasing scheme with optional payment plan
- Regular staff social events
- Discretionary time off for one-off, special events
- Opportunities to shape the future of our school – staff voice/feedback is incredibly important to us.
Working in a Catholic school is unique. The Christian ethos is at the core of everyday life at SJB and is one of our greatest strengths. Visitors frequently comment on the care, compassion and real sense of community that permeates everything that we do. We appoint members of staff, who, whatever their beliefs, support the ethos of our school and will always put our children first.
Expectations are incredibly high here at SJB. We expect the very best from and for our students and we expect the same of ourselves as staff. All the staff at SJB are highly valued and contribute in various ways to the overall success of our students.
If you feel you would like to know more about the opportunities we have to join the SJB community, you are welcome to visit and look round the school at any time. Just get in contact via info@sjb.surrey.sch.uk
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