Administration Assistant (MIS and Timetabling)

Full Time/Permanent 40hrs p/w

With a reputation for outstanding  educational achievement, excellent facilities and enriching extra and super curricular activities, Cardiff Sixth Form College focuses on individual care, inspiring students to make the most out of their unique talents.

The College is recognized as a top A-level provider in the UK.  In 2015 CSFC was ranked top of the A-Level League tables as cited by ‘The Times’ and ‘The Daily Telegraph’, achieving results: 59% A*, 95% A*-A.

In 2015 our results were truly exceptional with 99% A*-B grades achieved.
If you would like to be part of the success story and feel you can contribute to the growing success and reputation of CSFC, then read on………

The successful candidate will be responsible for the administration support to the Operational Manager regarding the College academic timetabling, applications information recording, system reports and room booking requirements.

Main duties:
To assist with:-

• All timetable creation and amendments
• Application processing & recording for all accepted students
• Update MIS (Management Information Systems) data throughout the year
• Ensuring all system reports are up to date and relevant
• Update all students attendance on the Bromcom system recording
• Ensure all College room allocations are managed and accurate

Subsidiary Duties:

• Monitor daily registers to ensure accurate and timely completion by teaching staff
• Issue students with absence recording sheets as per reports produced via the MIS
• Maintain MCAS (My Child at School System)
• Ensure students are compliant regarding the wearing of College Uniform and English language requirements
• Assist with the co-ordination of  College trips and events as and when required
• Ad hoc office and administration support and related tasks as and when required by senior staff

Due to the nature of the role and required deliverables, all relevant training will be provided

Person Specifications:

• Excellent written and oral communication skills
• Excellent word processing and IT skills, including knowledge of a range of software packages
• Good organisational and time management skills
• Excellent interpersonal skills
• Ability to work on your own initiative
• Honesty and reliability
• Attention to detail
• Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines as and when required.
• Discretion and an understanding of confidentiality issues.

Candidate Requirements (Preferred but not essential):

• Previous experience of working in an educational environment
• An understanding of academic network and IT systems e.g MIS/BROMCOM/MCAS
• Experience of/ understanding co-ordination of room bookings and related tasks
• Previous experience of reports and data production
• To undergo and participate in personal and professional development that is appropriate to and will which enhance performance.

Please be aware that there may be times when you will be required to carry out tasks that are not included above but will be consistent to the role.

Please send a CV and covering letter to jobs@ccoex.com.