Administration Executive (full-time, local hire)
St. Julian's School
Lisbon, Portugal
- Expired
- Salary:
- Remuneration according to appointed candidate's experience
- Job type:
- Full Time, Fixed Term
- Start date:
- As soon as possible
- Apply by:
- 3 February 2023
Job overview
St. Julian’s is currently recruiting an Administration Executive, for an immediate start. The Administration Executive will report directly to the Head and lead the implementation and execution of key strategic initiatives at administrative and operational levels. Responsibilities include overseeing project implementation; developing high-performance processes; liaising between departments; working closely with the school Leadership Team on key projects and initiatives while providing administrative and operational support
About St. Julian's School
We are a highly successful, non-selective 3-18 British international school with a reputation for academic excellence, founded in 1932. We currently have just over 1,200 students from over 50 different nationalities. The School has three sections: Primary, Secondary, and Portuguese.
We have been accredited by CIS (Council of International Schools) and NEASC (New England Association of Schools and Colleges) since 1998, we are an Accredited Member of COBIS and our Head is an International Member of HMC (Heads' Conference).
We are conveniently located within walking distance of Carcavelos train station, with direct access to central Lisbon and Cascais.
Key areas of responsibilities
Administrative processes
- Provide senior and executive level support to the senior leadership meetings, including taking minutes, and initiating and driving processes with the necessary teams to implement the decisions taken
- Initiate and implement improved processes for the whole school operational, compliance, and administrative areas
- Support processes that are required for compliance
Internal communication
- Ensure that consistent internal communication (staff, students, parents, governing body) protocols are in place and understood across all sections of the school, coordination and revision and publication of internal school documents and platforms
- Assure the Staff Intranet and the Parent Portal are comprehensive and up to date
- Coordinate the whole school calendar, assure sections and departmental calendars are consistent all across the school
Compliance
- Work with the Head to ensure that the school's systems, organisation, and processes are compliant with local requirements and accreditation standards.
- Ensure that policies are made clearly available to the relevant members of the community and they are well-considered, efficient, and fit for purpose.
- Work with the Head to maintain a review cycle of all policies.
- Coordinate the development and revision of school policies and ensure these policies are compliant with the different accreditations the school has
- Ensure students and staff data is accurate and correctly updated on all school platforms, and properly archived
- Supervise the re-enrolment process and signature of various parent/school documents and forms
- Provide administrative help to the school’s accreditation team
Personal qualities
- Applicants must be based locally
- Fluent in English and Portuguese (spoken and written)
- Experience with project management is required
- An understanding of international education processes is desirable
- Strong problem-solving skills as well as an ability to think strategically
- Ability to work in a highly fast-paced environment
- Strong organizational and time management skills
- Highly IT proficient, with specific experience in Microsoft Office and Google suite
- Excellent communicator and calm under pressure
- Highly personable with all stakeholders (staff, students, parents, governing body)
- Diplomatic and discreet with high levels of professional integrity
- Ability to work with multiple teams, with a flexible and collaborative approach
- Good sense of humor.
Benefits
- A competitive salary and benefits package
- Life insurance and a health care package
- Lunch allowance
- Ongoing professional development
- A professionally stimulating and collaborative working environment.
Applications
Letters of applications addressed to the Head, Paul Morgan plus a CV and the contact details of two referees should be sent to hr@stjulians.com. The closing date for applications is Friday 3 February 2023.
St Julian’s School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. As such, all offers of employment are subject to a criminal record check.
Attached documents
About St. Julian's School
School profile
St. Julian’s School is a private co-educational not-for-profit school founded in 1932 with a strong record of academic achievement and extra-curricular activity. Located on a beautiful site in Carcavelos, between central Lisbon and Cascais, St. Julian’s has three sections, each with its own Principal: Primary, Bilingual and Secondary.
St. Julian’s has an outstanding academic reputation in Portugal and overseas, and has grown into a learning community of just over 1,200 students of more than 60different nationalities, aged from three to 18. Although academic achievement is a priority, St Julian’s strives to foster independence, versatility, love of learning, self-discipline and personal excellence in every student. Since 1998, St Julian’s has been jointly accredited by the Council of International Schools (CIS) and by the New England Association of Schools and Colleges (NEASC). St Julian’s is also authorised by the IBO to offer its senior students the International Baccalaureate Diploma programme. The School is an Accredited Member of the Council of British International Schools (COBIS) and our Head is a member of The Heads' Conference (HMC).
St Julian’s is a place where children can thrive, inspired by dedicated and passionate teachers. At St. Julian’s the curriculum is adapted to reflect the community’s roots in Portugal as well as the international nature of its student body, and enriched by the School’s own curriculum development strategies.
From Nursery (age 3+) to Year 11 (age 16+) St. Julian’s models the curricula on those currently mandated to schools in England by the UK Department for Education. The Early Years Foundation Stage (EYFS) embraces the two years of Nursery and Reception, ages three to five. Thereafter students progress through the Key Stages of the curriculum.
The Secondary section attempts to nurture in each student a sense of self-confidence and happiness; students are encouraged to speak up for themselves and relationships between teachers and students are lively, engaging and stimulating. At the end of Key Stage 4, students take a series of public examinations (GCSE and IGCSEs).
After age 16, St. Julian’s prepares students for university by offering courses leading to the International Baccalaureate Diploma. St. Julian’s consistently achieves extraordinary results. This success can be attributed to factors such as the strength, talent and hard work of our students, and the immense dedication and care of our teachers.
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