Administration Officer - Attendance & Pastoral

3 days per week; 22 hours and 30 minutes. Working hours to be agreed.

Term time + 5 days

Permanent

St Anne’s RC Voluntary Academy joined the Emmaus Catholic Academy Trust in 2021 and this is a fantastic opportunity for highly motivated Administration Officer, with a lead for Attendance and Pastoral support.

Governors are seeking to appoint a highly motivated Administration Officer, who will enjoy being part of a collaborative team that work with integrity together

Purpose of the Role:

Provide exceptional administrative support to the Attendance and Pastoral teams while supporting and enhancing the school's attendance strategy. The role involves collaborating with staff, students, and families to improve attendance outcomes, ensuring students are engaged, supported, and able to access their education.

Key responsibilities:

• Provide excellent customer service both in person and over the phone.
• To liaise with school staff team ensuring accurate register keeping and identifying areas for improvements within the systems of register keeping.
• To collate information with regard to the attendance of pupils who may be experiencing attendance difficulties in order to inform school, relevant agencies and parents.
• To enhance the work of the management by contributing to whole school attendance strategies and systems.
• To work with identified individual and groups of pupils, using regular attendance checks and contact with parents/carers and pupils to improve levels of attendance.
• To contact all absent pupils on a daily basis and organise transport where possible.
• To assist with the identification of pupils who will receive support in improving their attendance record.
• To work with parents/carers in improving their child’s attendance record and coordinating parental support and training where appropriate.
• To work with a regular group of pupils using regular attendance checks and contact with parents to improve levels of attendance.
• To collate, maintain and update behaviour and attendance data
• To work with pupils and families identified by the school.
• To contribute to the maintenance of records and information systems such as registers both, computerised and manual with due regard for data protection and confidentiality

Performance Expectations:

• Communicate clearly and persuasively, orally and in writing
• Work with a high degree of accuracy
• Highly organised and flexible
• Ability to multitask and meet changing deadlines
• Must be self-directed and able to complete projects with limited supervision
• Maintains staff confidentiality
• Working knowledge of email, scheduling, spreadsheets software and office equipment

The successful candidate will:

• Be willing to work hard, be kind and make a difference
• Work holistically to address the root cause of non-attendance at school, ensuring that children and families are supported before needs escalate
• Be a team player who is highly motivated and organised, with the ability to multitask
• Be an effective problem solver who will come up with positive and robust solutions to problems
• Be highly proficient in your ICT skills
• Be able to work flexibly to accommodate the requirements of the post
• Be passionate about supporting us to be a professional catholic learning community

What does St Anne’s offer?

• A relatively new Senior Leadership team who are focused on raising the attainment and aspirations of all the pupils across the school.
• A new simple vision for the St Anne’s community underpinned by a staff who work together as a strong and united team.
• A supportive staff network that will reflect our Catholic ethos.
• A commitment to excellent professional development.
• A comprehensive wellbeing support programme for all staff.

If you would like an informal discussion regarding this role to arrange a visit to meet please email marian.flanagan@stannesrcvoluntaryacademy.com

Closing date: 7th May at 9.00am

Interviews: Week commencing 12th May

Our strong Catholic Ethos at St Anne’s means we are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant’s appointment will be subject to satisfactory references and satisfactory clearance by the Disclosure and Barring Service. Completed applications should be sent to Marian Flanagan by emailing marian.flanagan@stannesrcvoluntaryacademy.com