Administration Officer, Birmingham

Closing date:

City Academy BirminghamBirmingham

Date posted:
Start date: September 2019
Contract type: Full Time / Part Time
Salary: Grade 3 (£20,344 - £22,911 pro rata)
Contract term: Permanent

Position: Administration Officer

Apply by: Friday 31st July 2019

Salary: GR3 (£20,344 - £22,911 pro rata)

Contract term: Permanent TTO + 2

Job start:  September 2019

School Visits: Welcomed

Interview: Mid-August 2019

CORE Education Trust is inspired and guided by its 4 CORE values of Collaboration; Opportunity; Respect and Excellence. The Trust is led by some of Birmingham's leading educational and business leaders. 

Are you a positive, dynamic administration officer looking to make a difference?  City Academy Birmingham is looking to recruit for someone to join its dynamic, committed team.  

City Academy Birmingham are committed to safeguarding and promoting the welfare of children and young people, we expect all staff and volunteers to share this commitment. Any offer of employment will be subject to receipt of a satisfactory DBS certificate.

Provide full administration support for the school and ensure school administration staff are organised, directed, trained, developed and appraised to meet their requirements to support and facilitate the delivery of the curriculum and to assist with their recruitment.

To provide cover for the Headteachers PA

Assist the Business Manager with specific administrative tasks as and when required.

To collate data for the workforce census and the main school census.

Ensure the MIS system is up to date and contains accurate up to date information

To complete the weekly school bulletin and update the school calendar

To assist the Exams Officer with set up for exams

Ensure the effective operation of the school reception/office, so that all visitors, staff and pupils are greeted in a friendly and appropriate manner, their enquiries are dealt with promptly and they are directed to the appropriate person/location.

Oversee entry/exit procedures to/from the school for all staff, pupils, parents, carers and visitors.

Assist curriculum and pastoral staff in the organisation of events such as sports days, parents’ evenings, productions etc and to organise associated administration

Co-ordinate and manage the complete induction process for all new staff to the school and also oversee the administration processes involved when a member of staff joins or leaves the Academy.

Support the Headteacher and Business Manager with admin support for HR (i.e new starters, recruitment)

Hold regular team meetings with the office staff to address any issues arising and to bring these to an acceptable conclusion wherever possible.

Be responsible for certain aspects of performance management and professional development for the office team.

Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety and security, confidentiality and data protection; reporting all concerns to an appropriate person.

Carry out all duties with regard to the school’s policies and codes of conduct.

Participate in training and other learning activities as required and to participate in appraisal and professional development.

Set high expectations of conduct, whilst acting as a good role model for others.

Ensure that output and quality of work is of a high standard and complies with current legislation / standards.

The jobholder is expected to observe their obligations in accordance with the CORE Education Trust Child Protection Procedure, and to report any concerns that they may have regarding a child or young person’s welfare to the appropriate person. A copy of the Child Protection Procedure can be obtained from the jobholder’s line manager.

Rehabilitation of Offenders Act 1974

This job is exempt from the provisions of the Rehabilitation of Offenders Act 1974. Appointment to this job is subject to an enhanced DBS disclosure being obtained, and any relevant convictions cautions and reprimands being considered. Any convictions cautions or reprimands of relevance, obtained by the jobholder after enhanced DBS clearance has been acquired, must be disclosed to the Principal by the jobholder. Failure by the jobholder to do so, or the obtaining by the jobholder of a relevant conviction caution or reprimand, may be managed in accordance with CORE Education Trust Disciplinary Procedure.

CORE Education Trust is committed to equality and values diversity. As such it is committed to fulfilling its Equality Duty obligations and expects all staff and volunteers to share this commitment. The Duty requires the Trust to have due regard to the need to eliminate unlawful discrimination, harassment and victimisation, advance equality of opportunity and foster good relations between people who share characteristics, such as age gender, race and faith, and people who do not share them.  Staff and volunteers are required to treat all people they come into contact with, with dignity and respect, and are entitled to expect this in return.

The School has a shared responsibility with the jobholder for identifying and satisfying training and development needs.  The jobholder is expected to actively contribute to their own continuous professional development, and to attend and participate in any training or development activities required to assist them in undertaking their role and meeting their safeguarding and general obligations.

The jobholder may be required to transfer to any job appropriate to their grade at such a place as in the service of the Academy they may be required, in accordance with legitimate operational requirements and / or facilitating the avoidance of staffing reductions. 

Be up to date with the latest developments in teaching practice and methodology, in particular the curriculum area of Technology and Art.

Be aware of departmental and academy health and safety measures, including relevant risk assessments.

To set cover work during any leave of absence.

To take part in Open Evenings and Parents’ Evenings and any other similar event to support students and their families.

To attend meetings and professional development activities as required. 

Carry out duties in line with published rota’s

To play a full part in the life of the academy community, to support its distinctive mission and ethos and to encourage staff and students to follow this example.

The jobholder is expected to observe their obligations in accordance with the CORE Education Trust Child Protection Procedure, and to report any concerns that they may have regarding a child or young person’s welfare to the appropriate person. A copy of the Child Protection Procedure can be obtained from the jobholder’s line manager.

The jobholder must observe their safeguarding, health and safety, confidentiality, data protection, and equality and diversity obligations, as set out in this job description                                                                                                         

For an informal discussion please contact Miss J Breakwell on 0121 729 7100 

The successful candidate will need to undertake a DBS Enhanced Disclosure. 

Please note we do not accept CV’s.  

CORE Education Trust is an equal opportunities employer.




Job location

More about City Academy Birmingham
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Type: Mainstream School
Phase: Secondary
Funding status: State - Free School
Gender: Mixed
Age Range: 11 - 16 years
Address: 23 Langley Walk, Birmingham, West Midlands, B15 2EF, United Kingdom.
Telephone: +44 121 647 2760
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