Administrative Assistant

Looking to take your first step in education?  We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Kenley as Administrative Assistant, working within the admin office and undertaking administrative and reception duties.

About Us

The Harris Federation is one the highest performing multi academy trusts in the country. In Primary education the Academies have been judged to be the top performing group of schools compared to all other local authorities and academy trusts in England, in 2015, 2016 and 2017 by the highly respected Education Policy Institute.

Harris Primary Academy Kenley is an outstanding school. It is outstanding not just because of the academic achievements of the pupils but for many other reasons too. The pupils are diligent, polite and hard working. They have a love for learning and an inquisitive nature. The staff at the academy are talented and dedicated and our parents and wider community support what we do.

We believe that all children deserve the very best education and that as a result of this they should have every opportunity life has to offer.

Main Areas of Responsibility

Organisation

• Collecting money from parents via parent pay in connection with academy trips, uniforms or other necessary payments
• Issuing electronic order forms to budget holders and then ensuring all orders once complete are processed through the academy’s accounting system
• Ensuring the collection on all revenue associated with sales invoices in a timely manner
• Making payments (grants and academy trips etc)
• Reconciling the petty cash
• Any Ad hoc task where necessary
• Issue FSM vouchers and complete the reconciliation
• Maintain and reconcile Credit card purchases monthly
• To be responsible for the academy banking
• Dealing with incoming and outgoing post
• Ensuring an appropriate filing system is maintained
• Assisting Finance Business Partner and Office Manager with audit requirements

Administration

• Provide general clerical/admin support e.g. photocopying, filing, e-mailing, scanning, completing standard forms, responding to routine correspondence.
• Produce reports/lists/information/data as required.
• Undertake typing, word processing and other IT based tasks e.g. letters, email responses to parents and the general public, sending texts and messages via MIS systems.
• Assist in maintaining/collating pupil files and reports. Updating manual and computerised records/Management Information Systems.
• Assist with other duties as may be reasonably be requested by the Office Manager/ SLT/ Head of Academy.
• Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the academy.
• Provide timely and effective operation of administrative support to the Office Manager.

Other Duties

• Be aware of and comply with Academy policies and legal requirements.
• Be a role model for the Academy’s values.
• Contribute to the overall ethos of the Academy and be committed to helping students access learning.
• Engage actively in the Academy’s performance management system.
• Participate in in-service training as appropriate and commit to your own continuous professional development.

Qualifications & Experience

The successful candidate will have:

• Experience of delivering a high-quality service
• Experience of a range of general administrative duties
• Good ICT skills and experience, including Word, Excel, and various management information systems
• Experience working with children of relevant age (3-11)
• Good standard of general education, including literacy and numeracy skills
• First Aid training, or a willingness to obtain certification

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.