Administrative Assistant

Townsville Catholic Education Office is looking to appoint a permanent full time Administration Assistant

The prime responsibility of the role is to provide administrative support to the Director, Organisational Services & Capability and the Senior Social Worker Student Protection.

The duties of the Administration Assistant include, but are not limited to:

• Maintain a high degree of discretion and confidentiality.
• Provide support and assistance to the Director through the management of correspondence and other administrative duties.
• Secretary to TCEO Standing Committees. 
• Co-ordinate files/meeting papers and other support documentation for upcoming meetings/events for the Director.
• Manage the Director’s and Senior Social Worker's electronic diary.
• Co-ordinate travel arrangements.
• Co-ordinate annual events.
• Administer all research applications received at TCEO
• Respond with sensitivity to human and interpersonal issues that arise in the conduct of the work of the office.
• Provide timely and professional communication with external parties including the office of the Bishop, schools and other stakeholders.
• Provide support and assist other within TCEO as required to other staff within TCEO.
• Reception cover as and when required.
• Arrange catering for meetings, functions and conferences when required.

The successful candidate will have the following skills and experience:

Qualifications

Certificate in Business Administration or Office Studies is advantageous

Experience

Demonstrated experience in the areas of professional administrative support. Previous experience in the Education field would be considered advantageous.

Knowledge

• Modern office practices and procedures
• Conference and event organisation and associated protocols
• Records Management systems

Skills 

• Excellent oral and written communication skills and the ability to work well in a team
• Ability to maintain confidentiality
• Ability to organise work, manage own time to meet deadlines, and be adaptable in response to changing priorities
• High level of attention to detail and recognition of the importance of accuracy in all aspects of the work
• Ability to handle enquiries and respond with professionalism and sensitivity to enquiries/requests/complaints directed to the Director’s Office
• Ability to show initiative, solve problems and contribute to process improvement
• Computer knowledge in a variety of programs, including word processing, email management and the development of presentations

For more information about the role, download the Position Description

The closing date for applications for this role is 5.00pm Friday 10th August 2018