Administrative Assistant, Newcastle West

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Catholic Schools Office Maitland- NewcastleNewcastle West
Date posted:
Contract type: Part Time
Salary: Undisclosed
Contract term: Temporary
Location NEWCASTLE WEST Catholic Schools Office
Vacancy TypeTemporary Part Time
Hours/FTE0.6 Hours
Description The role of Administrative Assistant is a temporary part-time position (3 days per week) to provide support and administrative assistance to the Coordinator, Counselling (2 days) and the Education Officer Sport/PDHPE (1 day)
Position Requirements • Have excellent typing skills (minimum speed of 50 wpm)
• Attend and respond to telephone & email enquiries
• Organise counselling team meeting schedules and documentation (Agenda, Minutes..)
• Manage student counselling files and records
• Manage ordering and cataloguing of counselling resources
• Update calendars, schedule events and send information to Principals and Sport Coordinators
• Upload and update student information on the Meet Manager System and CSSS Sport website. Progress student online nominations
• Check and book venues for Diocesan sports
• Provide direct secretarial support as required
Essential Criteria • Have advanced computer skills (all Microsoft Office programs including Excel) and good working knowledge of Google suite (Gmail, calendar, docs, sites)
• Excellent administration and organisational skills
• Excellent communication and interpersonal skills
• Ability to demonstrate initiative and be self-motivated
• Have the ability to organise workload, meet deadlines, work independently and monitor own performance
• Have a high degree of discretion and ability to handle sensitive matters in a professional manner
• Have a high level of confidentiality
• Have demonstrated ability to work as an effective and collaborative member of a team Working With Children number must be recorded on your application
Finishing Date20/12/19
Conditions of EmploymentConditions as per the Catholic Schools Office Diocese of Maitland-Newcastle Employees Enterprise Agreement 2017. This position is at a Grade 3.
Applications Close Monday 14 January, 2019
InstructionsForward your Curriculum Vitae together with a covering letter addressing selection criteria via email (preferred) as one pdf to the contact person.
Contact Name Telephone
  Rosa Tomassetti ( ) 02 4979 1269
Applications to:

By email (preferred):

Rosa Tomassetti

By post:

Staffing Officer
Diocese of Maitland-Newcastle
PO Box 714

Specific School Requirements/ Additional Info The covering letter attached to your curriculum vitae should address the criteria as outlined above and should include contact details for referees. The preferred applicant will be required to complete the registration process for the Diocese. Please include 3 referees one should be your current Supervisor Applications will be received up until 4.00pm on the closing date.

Job location

More about Catholic Schools Office Maitland- Newcastle
Address: PO Box 714, Newcastle, New South Wales, NSW 2300, Australia
Telephone: +61 2 4979 1200