Administrative Assistant - Student Services & Sixth Form

Job Description:

Working as part of a team and assisting with general office duties to ensure the smooth running of the school administration department.

Duties and Responsibilities:

• Routine administration including typing, handling telephone queries, data input, data processing, assisting with hospitality requests, reprographics and archiving.  To be aware of and work within school policies and procedures;

• Provide administrative support to the Site Manager, Careers Administration as well as providing cover for the Attendance Officer, Receptionist and Nurse when absent;

• Support the co-ordination of site bookings;

• Handling student enquiries; 

• Assist with project work, for example Parents’ Evenings, Open Evenings and Year 11 Prize Giving;

• Co-ordination of Years 7 – 11 Prize Giving;

• Co-ordination of Agora online payments;

• Co-ordination of student lockers;

• Co-ordination of school photos;

• Co-ordination of leavers’ hoodies;

• Provide cover for key administrative support roles in the case of absence;

• Student support; allocation and maintenance of lockers, administration of student files, filing student statements, mid-term transfers, sale of second hand uniform and assistance with hoodies/prom;

• Enter registers on to SIMS;

• Archiving;

• Carry out any other duties as identified by the Principal commensurate with the grading and level of responsibility of the post.

Sixth Form Responsibilities:

• Data input and maintenance for Years 12-13 student files in SIMS;

• Distribution and collating bursary information;

• Monitoring of Sixth Form attendance, maintaining records of absence and contacting home when students are absent;

• Collating information for Sixth Form letters and the prospectus;

• Organisation of Sixth Form Presentation Evening/Prize Giving;

• Organisation of Sixth Form Open Evening;

• Book transport and collect money/arrange Parentpay for trips;

• Attendance at Open Evenings, Prom, Induction Evening, GCE/GCSE/A Level Results Days and Presentation Evenings;

• Organisation of senior student interviews;

• Organisation of lockers and gate key cards for Sixth Form students;

• Requisition of academic records for students joining the Sixth Form from other locations;

• Organisation of Sixth Form Parents’ Evenings;

• Liaison with external provider regarding social media posts;

• Organisation of meetings for the Heads of Years 12 & 13;

• Supporting the admissions process to Sixth Form by arranging meetings for Head of Year 12;

• Preparation of weekly attendance data for tutors;

• Support the organization of UCAS paperwork with the Head of Year 13.

Salary:

Grade C £18,562 - £19,312 FTE.  Actual salary for the role will be pro rata.

Hours:

Monday to Thursday 8.00am to 4.00pm and Friday 8.00am to 3.30pm

37 hours per week, term time plus 5 days in school holidays and all INSET days.

Please note salary will be pro rata.

We reserve the right to interview suitable candidates prior to the closing date.