Administrative Assistant to the Assistant Directors
Catholic Schools Office Maitland- Newcastle
Newcastle West
- Expired
- Job type:
- Full Time, Temporary
Job overview
| Location | NEWCASTLE WEST Catholic Schools Office | |
| Vacancy Type | Temporary Full Time | |
| Hours/FTE | 35 Hours | |
| Description | The role of Administrative Assistant will support nominated Assistant Directors and the Senior Education Officer Continuum of School Improvement in their roles. Performance management and development processes for the role of Middle Leadership Coach will be established through the Director, Catholic Schools. These will include feedback mechanisms from Assistant Directors and the Senior Education Officer Continuum of School Improvement. | |
| Position Requirements | As a member of the Office of the Director:
• Provide high level administrative services to Assistant Directors and Senior Education Officer (COSI) including: • Desktop publication and document production, publications, communications (mass mailouts, etc.) and presentations • Manage outgoing correspondence • Calendar management • Schedule and organise meetings and meeting rooms; organise catering as required • Create and distribute agendas, take minutes at meetings and distribution • Function coordination • Booking of accommodation • Setting up of Survey Monkey surveys liaising with stakeholders and provision of school help desk support, downloading and analysing data and preparing reports • Coordinate timeline for COSI within schools • Website updates including undertaking required research, entering of reports and liaison with website provider as required • COSI e-workbook liaison with Smartersoft, provision of support for school, report generation • Annual school reports data entry, uploading to website, proofing and editing of reports and provision of support to schools in relation to reports • Coordination of events as required by Assistant Directors and coordination of Curriculum Focus Days ( CFD’s ) • Meeting Support including: • School Improvment and Performance Team ( SIPT ) Meetings • Stakeholder meetings • COSI Focus Group |
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| Essential Criteria | • Advanced computer and desktop publishing skills (all Microsoft Office programs)
• Ability to use analytical programs and survey tools • Ability to develop, implement and monitor office systems, schedules, procedures and methods, adapt processes and techniques as required, to facilitate efficient team operations in line with CSO standards, policies and procedures • Excellent written communication skills and strong verbal communication skills and interpersonal skills • Demonstrated initiative and self-motivation • Ability to organise workload, meet deadlines and work unsupervised, setting priorities planning and organising one’s own work and that of others to meet team objectives • Ability to respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues. • A high degree of discretion, confidentiality and the ability to handle work situations in a professional manner • Ability to work as an effective and collaborative team member ensuring high level communication with Assistant Directors, the Senior Education Officer (COSI) and fellow team members within the Office of the Director • The successful applicant will need to comply with the CSO Accreditation to Work Teach and Lead Policy • Working With Children number must be recorded on your application |
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| CommencementStarts | 4/3/19 | |
| Finishing Date | 4/3/20 | |
| Conditions of Employment | Conditions as per the Catholic Schools Office Diocese of Maitland-Newcastle Employees Enterprise Agreement 2017 - Administrative Support Staff Salary Level Grade 5. | |
| Applications Close | Thursday 21 February, 2019 | |
| Instructions | Forward your Curriculum Vitae together with a covering letter addressing selection criteria via email (preferred) as one pdf to the contact person. | |
| Contact | Name | Telephone |
| Rosa Tomassetti (rosa.tomassetti@mn.catholic.edu.au ) | 02 4979 1269 | |
| Applications to: |
By email (preferred): Rosa Tomassetti |
By post:
Staffing Officer |
| Specific School Requirements/ Additional Info | The covering letter attached to your curriculum vitae should address the criteria as outlined above and should include contact details for referees. The preferred applicant will be required to complete the registration process for the Diocese. Applications will be received up until 9 am on closing date. | |
About Catholic Schools Office Maitland- Newcastle
- Catholic Schools Office Maitland- Newcastle
- PO Box 714, Newcastle
- New South Wales
- 2300
- Australia
The Catholic Schools Office (CSO), is responsible for the leadership, efficient operation and management of systemic schools which educate more than 18,000 students in 45 Primary schools, 10 Secondary schools and one K-12 school in the Catholic Diocese of Maitland-Newcastle.
The CSO employs more than 1200 teachers and around 550 support staff. Our main focus is providing support for schools to ensure each student receives a quality education and has the opportunity to grow academically, spiritually, physically and emotionally.
Catholic schools seek to develop spirit, mind, body and character and to cultivate Gospel values that support lives filled with joy, endeavour and hope in the future. As a Catholic Schools Office, we model ourselves on the person of Jesus Christ as revealed in the Gospels and through the teachings of the Catholic Church.
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