Administrative Officer (Behaviour & SEN)

We are looking for a dedicated and detail-orientated individual to join us as an Administrative Officer in Behaviour & SEN. 

About Us

We believe passionately in our mission statement – ‘We Know, We Can, We Will’. We never settle for less and are driven by achievement and success. To be a committed member of the Harris Invictus community is to aspire to learn and gain knowledge. We are able to apply what we know to the outside world. We can do it and we will succeed no matter the circumstances or difficulties we face.

Learning is a journey, and in partnership with parents, we will be there to support when needed, to celebrate successes and to guide our young people as they become the leaders of tomorrow.

“Education is the passport to the future for tomorrow belongs to those who prepare for it today” Malcolm X

Main Areas of Responsibility

Behaviour Support

• To provide all aspects of administration support to the leadership team, which will include correspondence, detentions, logging pupil’s behaviour records, running reports and producing detention registers
• Responsible for the administration process for detentions
• Notifying parents (via email and text) of pupil’s detention and Internal Exclusions
• Collate supporting materials and documentation required for reintegration and exclusion meetings.
• Assist the leadership team in coordinating assessments and providing support for students with emotional and behavioural needs in accordance with the SEND Code of Practice.
• Maintain files and data used within the behaviour administration systems.
• Analyse behaviour and attainment data and produce reports, documents and correspondence, including confidential material for SLT for behaviour management meetings and exclusions.
• Provide support to the leadership team for behaviour and exclusions as appropriate.
• Provide daily reporting on detentions and weekly reporting on detentions/mentoring/merits. Recording and assessment
• Develop and maintain target-setting and monitoring systems for raising the attainment of students with behavioural/emotional/social needs.
• Interpret assessment data and put in place interventions to address underachievement.
• Produce certificates for end of term awards

SEN Support

• Work flexibly with all members of the SEN Team to ensure a coherent approach to inclusion takes place within the school.
• Administer ‘special needs and additional needs’ arrangements for KS3, 4 and 5 students ensuring that staff are aware of all needs.
• Adhere to the school’s rigorous procedures for recording, monitoring, analysing and acting upon a range of data including student attendance, punctuality, referrals and academic records from all the subject areas.
• Contribute to the creation, development, implementation and operation of procedures and processes which allow effective liaison with external agencies
• Maintain the SEN, medical and ‘at risk’ register. Inputting of data on the CPoms software.
• Produce invitations to Annual Reviews and other meetings.
• Provide administrative support as appropriate which will include preparing statements, profiles and additional reports.
• Attend meetings with the SENCO and act as the minute taker. This may require flexibility with working hours.
• Input, retrieve and analyse information using the BromCom System.
• Prioritise workload to ensure the completion of work to specific deadlines.
• Collate individual feedback for students on the SEN register and ‘at risk’ register and preparing them for reviews.
• Update all Tracking Data kept in the department as directed.
• Contact Curriculum departments to request particular information (Schemes of Work, Student Progress, etc.)
• Update support timetables for students and TAs.
• Liaise with feeder schools and other relevant bodies to gather student information.
• Assist the SENDCO/Examinations Officer with special exam arrangements for students with special needs.
• Be responsible for maintaining the SEN section of BromCom and providing relevant data
• To undertake first aid training and once qualified to administer first aid to staff and students.

Qualifications & Experience

Qualifications, Knowledge and Training

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum of 2 years school office experience

Experience & Knowledge

• General clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

Skills & Abilities

• Appropriate knowledge of first aid
• Effective use of ICT packages
• Use of relevant equipment/resources
• Good keyboard skills
• Ability to relate well to children and adults
• Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
• The ability to take initiative and work independently
• Ability to work as part of a team
• Good communication skills
• Good organisational and time keeping skills
• Good interpersonal skills
• Able to work independently and manage own workload

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.