Administrative Officer

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Academy Battersea as Administrative Officer. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment. 

About Us

In terms of the school more broadly, Harris Battersea achieved progress results that placed the school within the top 1% nationally for the fifth year running. With a Progress 8 score of 0.96, students achieve more than one grade higher than they would in an average school. Such progress, alongside the best A-level results in Wandsworth, reflect the exceptional dedication with which everyone in the academy has applied themselves.

People who choose to work with children are choosing a demanding career and it is our aim to make sure that staff are as well supported as they can be. We have a zero tolerance approach to anything that interrupts the learning in a classroom and our central team that deals with both behaviour and homework detentions does so to make sure that our staff are as free as possible to do the three things that matter most: mark, plan and teach.

Any position in education is inevitably laden with values and ideals and we are a school built on a shared ownership of these. We wish to give our students the very best start that we can in life and, through hard work and determination, we hope that our values and ideals take shape as something recognisable in the futures that we help build.

Should you wish to find out more about what we do or would like to talk to the Director of Resources directly, then please feel free to do so using d.mcsween@harrisbattersea.org.uk.  

Main Areas of Responsibility

Organisation

• Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors, dealing with parental and visitor enquiries and supporting student enquiries.
• Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
• Assist in arrangements for school trips, events etc.

Administration

• Provide general clerical/admin support e.g. photocopying, filing, faxing, e-mailing, completing standard forms, responding to routine correspondence
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required, e.g. pupils’ data.
• Undertake typing, word processing and other IT based tasks.
• Take notes at meetings.
• Sort and distribute mail.
• Undertake administrative procedures.
• Maintain and collate pupil reports.
• Undertake routine administration of school lettings and other uses of school premises.
• Provide timely and effective operation of secretarial and administrative support to the Principal.
• Assist the Academy by maintaining good relationships with staff, parents, governors, contractors, representatives and external agencies in order to promote the objectives of the School.
• Clerk the governing body meetings, preparing agendas, papers and minutes and keeping records as required.
• Other duties as may reasonably be requested by the Principal.

Qualifications, Knowledge and Training

• GCSE English and Mathematics at C or above (or equivalent)
• Good numeracy/literacy skills
• Minimum of 2 years' school office experience

Experience & Knowledge

• General clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

Skills & Abilities

• Appropriate knowledge of first aid
• Effective use of ICT packages
• Use of relevant equipment/resources
• Good keyboard skills
• Ability to relate well to children and adults
• Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
• The ability to take initiative and work independently
• Ability to work as part of a team
• Good communication skills
• Good organisational and time keeping skills
• Good interpersonal skills
• Able to work independently and manage own workload

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.