Administrator

Duties and responsibilities

You will be required to share the workload of the School’s Office Administration Team. The duties are broadly in three main areas, and the below should be taken as an indication of the work needed in each of these areas, rather than an exhaustive list of expectations:

Reception

• Welcoming visitors to the school, ensuring visitors are well cared for and the visitor areas are well kept;

• Dealing with personal, telephone and email enquiries; taking and passing on accurate messages, being quick and efficient in transferring calls to the relevant colleagues and generally ensuring an efficient and friendly manner;

• Responding to parent and Guardian queries regarding our pupils;

• Liaising with Form teachers and boarding staff to provide pastoral support for students;

• Helping Students with other administrative matters such as arranging appointments and transport arrangements;

• Overseeing the day to day use of access control cards for students;

• Answering queries from students and staff and passing on messages as necessary; and

• Using Outlook calendars to book rooms and review appointments and manage the bookings for events and visits.

Administrative Support for Staff

• Ensure that current student records are accurately maintained and updated using the School’s management information system, working with the Academic coordinator to ensure subject and timetable information is correct;

• Providing administrative support for staff, including document preparation; photocopying; printing; information collection, coordination and distribution and report creating;

• Manage set up and arrangement for student events and activities, for example: trips, Parents Evenings, careers and further education events, start and end of term;

• Managing stock of stationery and other consumables used in the day to day life of the School;

• Dealing with incoming and outgoing post, deliveries and couriers;

• Oversee staff and student common areas and meeting rooms, ensuring spaces are well kept and visitor friendly and notice boards are up to date;

• Provide liaison with maintenance, catering and IT staff;

• Monitor and record pupil attendance; follow up on absences and compile absence reports as required; Assist with the dispatch of student reports; and

• Create tables and reports, mailing lists and other information using the student database.

Admissions Support

• Record information of enquiring and enrolling students and their families, agents and guardians.

• Dispatch prospectuses and other literature to prospective families; and

• Support with the administration of taster days and assessments