Admissions Administrator

Role Introduction

To assist the Director of Admissions in overseeing all the administrative support functions, including IT functions, used by the Admissions team when handling the complex Admissions processes.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

• Dealing with requests for prospectuses and registration forms;
• Processing registration forms and payments;
• Setting up and maintaining paper and electronic records for applicants;
• Liaising with preparatory and primary schools concerning applicants;
• Administering ‘call-up’ of applicants for assessment process;
• Assisting with remote testing process;
• Updating and maintaining database;
• Assisting with campus tours, assessments and examinations;
• General correspondence and office duties;
• Collecting and collating statistical information;
• Commitment and promotion of equality, diversity and inclusion;
• All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2024 guidance, therefore a good understanding of safeguarding procedures is essential;
• Commitment to safeguarding and promoting the welfare of children, including but not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality.
• Working Pattern
• Your working hours will be 35 hours per week, Monday – Friday, with an unpaid hour for lunch.
• You will be working 52 weeks per year.
• You will be entitled to 21 days holiday.

The Ideal Candidate

To be successful in this role, the incumbent should have:

• Previous experience working in a busy and changing administrative environment and juggling competing priorities;
• Good working knowledge of Microsoft Office, Word, Excel, and Outlook;
• Excellent communication skills – both written and verbal;
• Experience of updating and maintaining databases would be highly advantageous;
• You may enjoy this role if:
• You are proactive and positive with a ‘can-do’ attitude;
• You have a flexible approach to work assisting with a fast changing and varied workload;
• You are able to maintain confidentiality and professionalism at all times and GDPR conscious; 
• You enjoy working as part of a team;
• You are a confident communicator with good customer service skills and enjoy liaising with a wide variety of people;
• You have demonstrable accuracy and attention to detail;
• You are able to organise and prioritise own workload and use your initiative and work autonomously on day-to-day enquiries.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College