Admissions Officer and General Administrator, CAMBRIDGE

Closing date:

Comberton Village CollegeCAMBRIDGE
Date posted:
Contract type: Part Time
Salary: NJC scale 4, range 18 to 21
Contract term: Permanent



Scale 4, point 18 (range 18-21)

Hours of work

30-37 hours per week (term time only) plus 5 training days and two weeks in the summer break. 

Line of Responsibility

The Admissions Officer/General Administrator is directly responsible to the Administration Manager 

Job Content

The Admissions Officer/General Administrator is responsible for:

Admissions (training will be given)

  • Ensuring that the Headteacher is aware of changes in admission laws
  • Administering admission arrangements
  • Working closely with the Head of Year 6 to ensure a smooth transition for Year 6 pupils to Comberton Village College
  • Corresponding with parents of Year 6 pupils, including providing them their registration      documentation
  • Providing accurate and helpful advice to prospective parents
  • Updating the student database for all new students
  • Preparing IYFA paperwork including research of cases
  • Requesting CP/CIN paperwork
  • Dealing with ‘children missing in education’ procedures
  • Liaising accurately with the Local Authority regarding school places/organisation      charts
  • Admission policies
  • Updating appeals statements

General Administration:

  • Providing administrative support and organisation for the following key areas: activities week, staff duties, minute taking for the HoY, PSI and Health and Safety Committee meetings. 
  • Assisting in the smooth and efficient running of the school’s office and reception area
  • Assisting in maintaining of the school database system/s for information relating to      students
  • Undertaking further general office, reception and administrative duties as required by the Administration Manager

Duties and Responsibilities

Main duties and responsibilities are indicated below. Other duties of an appropriate level and nature may also be required, as directed by the Administration Manager.


  • To establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, contractors and other professionals

  • To undertake all administrative and clerical tasks including word processing, setting up      spreadsheets, photocopying, filing, collating reports

  • To assist in maintaining and updating information held on school databases in      particular those relating to students 

  • To assist in the collection, entry and extraction of data required to complete statutory      returns

  • To assist in the maintaining of archive files and historical data

  • To undertake reception duties including the signing in/out of visitors when the      receptionist is absent

  • To receive visitors/callers to the school, e.g. parents/carers, professionals from      outside agencies

  • To answer incoming and internal switchboard calls, dealing with requests and      enquiries and taking messages as required

  • To liaise with suppliers, contractors, other schools and organisations, and attend to      queries as required by the Administration Manager.


  • To ensure that all administrative duties, checks and documentation including returns and reports are completed to the required level of accuracy and deadlines

  • To process, input and extract data held on the school’s database systems

  • To maintain both manual and computerised record and filing systems in line with      requirements

  • To deal with correspondence promptly and as required


  • To assist in school emergencies as required, including locating relevant staff,      contacting emergency services and completing necessary documentation

  • To attend relevant meetings and training sessions

  • To undertake first aid training and responsibilities as required

  • To assist in such duties and activities relating to any of the above areas appropriate      to grade as shall from time to time be reasonably required

Job location

More about Comberton Village College
Address: West Street, Comberton, Cambridge, Cambridgeshire, CB23 7DU, United Kingdom
Telephone: +44 1223 262503