Alumni Relations and Stewardship Officer, Birmingham

Closing date:

King Edward's SchoolBirmingham

Date posted:
Contract type: Full Time
Salary: Grade 6 £23,820 - £24,783
Contract term: Fixed Term

Alumni Relations and Stewardship Officer

Salary: £23,820-£24,783 (Grade 6)
Location: Edgbaston, Birmingham
Type of position: Full-time, fixed term for one year
Hours: 37 per week
Holiday entitlement: 20 days per annum, plus 8 bank holidays and 4 concessionary days
Start date: As soon as possible

Closing date: Midday on Friday, 20 October 2017
Interview date: Week commencing 30 October 2017

If you have any queries about the role or would like to discuss it in more detail, please contact Lindsey Mepham, Development Director, by email:

To apply for this role, forward a completed application form (available for download from and covering letter (of no more than two sides of A4), addressed to Becky Smith (HR Manager), by email to: 

King Edward’s School (KES) and King Edward VI High School for Girls (KEHS), two of the best independent day schools in the country, seek an Alumni Relations and Stewardship Officer to support the stewardship and communications activity of a Development Office shared across the two Schools. The post-holder will work closely with the Director of Development and in consultation with the Director of Marketing and Communications, to produce high quality alumni communications and donor reports, also coordinating the major gift stewardship activity at each School.

The post holder will play a key role in two major fundraising campaigns for Assisted Places (bursaries), including the relaunched Assisted Places Campaign at KES, which has already raised £10.6m and is one of the largest bursary fundraising campaigns in the UK, and the Delyvere Campaign at KEHS, which has raised over £1.5million. This is an exciting time for someone looking to build a career in fundraising to join an award winning, highly successful Development Office.

1.2        Key responsibilities

Fundraising and stewardship:

  • Ensuring donors are appropriately thanked and stewarded and the administrative side is accurate and up-to-date following meetings, including the coordination of annual, bespoke reports to Sponsors.
  • Ensure that all aspects of stewardship activity are recorded accurately in the database (Raiser’s Edge).
  • Responsible for the Development Office stewardship policy and implementation of this (sponsor reports, credits on plaques and in publications, invitations to events and the receipt of publications). 
  • Working with the Development Director and Database Manager to track, initiate and provide reports to funders supporting specific areas of Development work.
  • Whilst this role is largely self-supporting, during peak times the Development Assistant will provide some support. Likewise, this role will assist colleagues with key development and alumnae activities including events.


  • Coordinate the planning, research, and production of personalized narrative and financial reports to the major donors.
  • Proactively monitor and manage the stewardship needs of donors.
  • Build a complete understanding of each donor's involvement and giving activity.
  • Support the Development Director in researching and stewarding a specific pool of potential donors, who have the capability of making gifts of up to £5,000 per year.
  • Work with the Development Director and Database Manager, to maintain and increase giving to the Annual Fund. Manage the stewardship of donors to the Annual Fund.
  • Supporting the Director of Development and Director of Marketing and Communications at KES, to produce key communications, including alumni magazines, donor reports and Campaign brochures. This will include research and the provision of copy for articles and donor lists, and liaising with external agencies where appropriate.
  • Day-to-day management of all online communications, including the Old Edwardian and Trust websites and all social media (Facebook, Twitter, LinkedIn).
  • Maintaining the consistency of the Old Edwardian Club and Trust branding across communications.
  • Working closely with the OEA Events Manager and Alumni Engagement Manager on all event communications, including attending some events, as required.


  • Working with the Database Manager, Alumnae Engagement Manager, and Development Assistant, the post-holder will locate and then contact Old Edwardians that we have lost touch with.
  • Keeping the database up to date with changes made by Old Edwardians to their contact details.
  • Minor cleansing of data as required, for example merging duplicate records.
  • Working with the Development Director, the post-holder will implement and manage recognition process across major donor records on the database (Raiser’s Edge and Raiser’s Edge NXT). This will include regular imports and exports of large amounts of data (e.g. for mailings, mail merges) as well as data cleansing, segmenting, de-duplicating and performing global actions and changes to records.
  • Maintaining best practice as regards to key data protection policies.

Job location

More about King Edward's School
Type: Mainstream School
Phase: Secondary with sixth form
Funding status: Independent
Gender: Boys
Age Range: 11 - 18 years
Address: Edgbaston Park Road, Birmingham, West Midlands, B15 2UA, United Kingdom
Telephone: +44 121 472 1672
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King Edward’s School is an independent boys’ secondary school with sixth form, located in Edgbaston, Birmingham. There are approximately 850 pupils aged 11-18. The school shares its site with King Edward VI High School for Girls – the schools are sep...