Apprentice Administration Assistant

Leeds West AcademyLeeds

Post Reference: 1016

Academy: Leeds West Academy 

Job Title: Apprentice Administration Assistant

Apprentice Grade: Level 3 – Spot Salary £15,000 

Hours: 37 Hours/per week – all year round 

Accountable to: Office Manager

Leeds West Academy is a school with a remarkable sense of community and a strong and safe culture, a place where staff and students can thrive.  We were judged as ‘Good’ by Ofsted in May 2019 because teaching is strong, the support we provide for our students and staff is unrivalled and because our results have improved year-on-year since 2016.  In 2020, our students secured the best results in the school’s history.  In short, there is no better time to join Leeds West Academy, as a colleague, a leader or as a student.  

Leeds West Academy is a fabulous place to work.  We are a caring and supportive community, as part of the White Rose Academies Trust and ground-breaking Luminate Education Group, we benefit from exceptional CPD like no other in the City.  A broad, varied and highly bespoke package is well-established, driven by the latest in educational research focused on the development of all professionals in the organisation at each career stage.  Colleagues train with us, they grow with us and they progress with us.  

Our academy predominantly serves the community of Bramley in Leeds.  We are oversubscribed and popular within our community.  More families are choosing Leeds West Academy as first-choice for their children than ever before.  

Our students are amazing; they are generally respectful young people who embrace diversity and have a strong sense of fairness.  We benefit from world-class facilities, and are accommodated in a £30 million building, which opened in late 2011. Staff and students at the academy benefit from a bright, modern, heavily resourced learning environment, which is highly flexible to meet the needs of the 21st century learner.  

Role: The successful candidate will be employed as an Administration Apprentice by Leeds West Academy and will undertake a Level 3 Business Administration apprenticeship course. The apprenticeship will take 24 months to complete. The main duties of the role will be to provide administrative and clerical support to the academy’s admin team. 

Key duties and responsibilities: 

• Provide administrative support including diary management, meeting arrangements, travel plans and taking minutes. 

• Order and maintain stocks of stationary. 

• Assist in the management of electronic payment systems used by the Academy. 

• Engage with stakeholders to ensure effective use of Academy communication systems. 

• Assist in the distribution of Academy communications. 

• Provide cover support to operational areas of the Academy such as student reception and main reception. 

• Lead on discrete areas of responsibility under the direction of the Office Manager. 

• Support the management and delivery of the academy’s free school meal programme. 

Collate and distribute key Academy documents to students and staff. 

• Assist in the Academy’s reprographics departments as and when required. 

• Provide administrative support during Academy events such as open evenings and parents evenings. 

• Support the delivery of a sustainable facilities hire programme. 

• Produce reports by using the Academy’s MIS. 

• Input data to Academy systems including financial payment and MIS. 

Part of The White Rose Academies Trust, Leeds West Academy is accelerating on a thrilling journey, which will ultimately see the school, its staff and its students, secure an Ofsted rating of World Class.    

We're securing our 2025 vision for World Class by growing our family of exceptional education professionals; dedicated specialists and passionate leaders with the shared goal of transforming future prospects for the next generation of West Yorkshire. 

We provide exceptional life training; harnessing the skills and fortifying the aspirations of young people, who we know will transform the region and provide a positive, progressive contribution to society. 

The White Rose Academies Trust is a local Trust dedicated to raising and fulfilling the ambitions of young people. Our academies throughout Leeds are at the heart of the communities they serve, which is why we are committed to delivering an outstanding education to every one of our students. 

The Trust employs over 400 outstanding professionals who are committed to unlocking the potential of the next generation. Our CPD Programme is focused on innovation, leadership development and delivery of excellence for vulnerable groups. Our Beginner Teacher Programme is amongst the best in the region. We are on a significant journey which will see all of our schools Ofsted rated as World Class within five years. 

The White Rose Academies Trust is a member of Luminate Education Group, other members include Harrogate College, Keighley College, Leeds City College and Leeds Conservatoire. The Group provides expertise, international networks and highly desirable employability prospects within education and beyond. 

Closing Date: Wednesday 15th September 2021 12 noon

Shortlisting Date: Thursday/Friday 16th/17th September 2021

Interview Date: W/c Monday 20th September 2021

Start Date: ASAP (no later than Monday 1st November 2021)

For more information, please visit our website at .  To apply, please view the application pack and follow the application instructions. Please note we are unable to accept CV’s.  

The White Rose Academies Trust is committed to safeguarding and promoting the welfare of its students and expects all staff and volunteers to share the commitment. Appointments will be subject to Safer Recruitment Procedures and a DBS check.  Please note this role will involve contact with children and you will be engaging in regulated activity. It is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children. 


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