Assistant Examinations Officer

The Role

To assist the Examinations Officer in the smooth and efficient administration of Examinations, leading a small team of Invigilators to support student invigilation and related tasks.

Experience is not required, but is desirable. Applicants will be asked to declare if they have invigilated, or had other experience with exam administration previously and whether they have any current maladministration/malpractice sanctions applied to them. 

An ideal candidate will:

• be flexible

• have experience in a supervisory role as confidence in managing people effectively and handling confidential information is essential

• have effective communication skills

• be confident and a reassuring presence to candidates in exam rooms.

Although this is now a temporary role, there is potential for a more substantive/permanent position in the future, subject to budget availability.

Key Responsibilities:

Main duties

1. To co-ordinate the examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and KAA instructions.

2. To take responsibility and demonstrate leadership through the fair delegation of task amongst invigilators and make decisions regarding the examination process.

3. To safeguard the health, safety and welfare of pupils in the examination room.

4. To play a key role in upholding the integrity of the examination process.

Before exams

• To brief the invigilation team prior to each exam session

• To keep exam papers and materials secure before, during and after exams

• To ensure exam rooms are set out according to the instructions

• To admit candidates into exam rooms

• To identify, seat, and instruct candidates in the conduct of their exams

• To distribute the correct exam papers and materials to candidates

• To deal with candidate queries

During exams

• To supervise candidates at all times and be vigilant throughout exams

• To keep disruption in exam rooms to a minimum

• To deal with emergencies or irregularities effectively

• To record/report any disruption or irregularities

• To complete attendance registers

• To deal with candidate queries 

After exams

• To collect exam scripts

• To dismiss candidates from the exam room

• To check candidates’ names on scripts, match the details on the attendance register

• To prepare all exam scripts for dispatch and deliver to reception 

Other

• To attend training, refresher or review sessions as required

• To undertake, where required and where able, other duties requested by the exams officer, for example

• supervision of clash candidates between exam sessions

• facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)

• exams-related administrative tasks.

Academy Culture 

• Support the academies’ values and ethos by contributing to the development and implementation of policies, practices and procedures 

• Help create a strong academy community, characterised by consistent, orderly behaviour and caring, respectful relationships 

• Help develop an academy culture and ethos that is utterly committed to achievement 

• Vision aligned with KAA’s high aspirations and high expectations of self and other. 

Other 

• To undertake training and development relevant to the post and in line with the Academy’s priorities.

• To maintain a presence around the school to ensure that the highest standards of behaviour and site-usage are upheld.

• To undertake other related duties which may be required from time to time within a reasonable workload.