Attendance and Admissions Officer

We are looking for an experienced school administrator to join our office team as Attendance and Admissions Officer.

About Us

Harris Primary Academy Mayflower is a successful academy that was judged outstanding in every category in our May 2017 Ofsted inspection. We are a 5 form entry primary school, opening with a Reception cohort and are growing by a year group at a time with currently 902 pupils on roll from Nursery to Year 6.  

We are a sister school to Harris Primary Academy Chafford Hundred and Harris Academy Chafford Hundred, along with the other Academies in the Harris Federation.  We work very closely together and share the very best practice and leadership knowledge and capacity to make the education we offer outstanding.  Our shared belief is that children thrive when they feel consistently happy and safe at school and our commitment to excellence is encapsulated in our vision statement: "Excellence, Every child, Every day."

Our Core values of : Manners, Perseverance, Responsibility, Community and Achievement, underpin everything that happens at Harris Primary Academy Mayflower. They are our foundations and we have a clear expectation that all adults as well as children and staff model and respect these values both inside and outside the academy. 

Main Areas of Responsibility

The purpose of your role will be:

• Administration of Nursery, Reception and in year admissions to the academy
• Co-ordination of Appeals
• Data administration and support
• Improve and monitor attendance for all pupils

Your responsibilities will include:

• Assisting Senior Leadership Team in the Management and Development of attendance and punctuality policies
• Daily monitoring and follow-up of attendance and punctuality
• Participating on late desk
• Making home visits with the Education Welfare Officer or member of SLT
• Sending template letters to parents regarding attendance matters
• Ensuring the smooth operation of the computerised registration system
• Ensuring daily attendance information is entered accurately onto the system
• Establishing the reason for absences in liaison with parents
• Preparing and distributing attendance and punctuality certificates
• Following up on poor attendance or punctuality
• Liaising with the Educational Welfare Officer to ensure prompt, consistent and rigorous intervention with poor attendance
• Monitoring student attendance together with pupils’ progress and performance in relation to targets set for each individual
• Dealing efficiently and effectively with referrals on attendance concerns
• Alerting staff to problems experienced by pupils and to working collaboratively with other academy staff as to how these may be resolved
• Communicating with parents and with persons or bodies outside the Academy concerned with the welfare of individual students
• Organising fortnightly meetings with SLT to review attendance figures and action taken
• As LAC mentor, meeting with LAC students weekly and passing on any relevant information regarding their welfare to appropriate staff
• Administration of admissions in to the Academy, including co-ordinating open mornings and taking and responding to telephone and e-mail enquiries
• Main point of contact for Admissions, Open Evening, Transition and other student Induction events
• Administration of Open Morning, including arranging publicity and assisting at the event
• Ensuring that transition and enrolment with the Academy goes smoothly
• Contacting the parents of students who do not start the Academy when expected.
• Developing relationships with feeder and local Nursery Schools and settings
• Keeping up to date with new Admissions Regulations and policies
• Co-ordination of appeals
• Administration of In-Year admissions in to the Academy

Qualifications & Experience

• A good standard of education especially in literacy and numeracy
• Sound knowledge of Microsoft software
• Knowledge of MIS for input and export of student attendance data and the generation of reports.
• Training on MIS in relation to attendance and report generation
• Knowledge of attendance policies and procedures
• Knowledge of the range of agencies that work with students and their families
• Basic knowledge of first aid (e.g. emergency first aid course) or willingness to undertake training.
• Knowledge of a range of attendance codes and when they can be used
• Knowledge of many of the social issues facing students from disadvantaged backgrounds
• Two years’ experience of working in an educational establishment
• Experience of meeting with parents/carers formally and informally
• Experience of managing attendance systems, including completing weekly, half termly and annual reports 
• Experience in a similar role
• Ability to effectively prioritise own workload.
• Experience of working with primary age pupils 

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.