Attendance & Safeguarding Administrator

Primary Purpose of the Role

Attendance

• Ensure all registers are taken accurately for all lessons including registration

• Deal with missing marks

• Contact all parents/carers if they have not informed the school of their child’s absence

• Arrange attendance meetings and take minutes in consultation with the Assistant Headteacher

• Produce confirmation of attendance letters/certificates 

• Produce and monitor the staged letter process, in consultation with senior staff

• Provide court reports for those parents who are being taken to court

• Provide data for governors

Safeguarding

• Monitoring of the My Concern system

• Managing referrals to external agencies

• Ensuring all knowledge and training is up to date liaising with the office manager to book all new and refresher training

• Identify and intervene with students missing from education

• Ensure the most up to date information is communicated to all staff

• Arrange prevent training

• Help support SENCO to deliver interventions to vulnerable students

• Co-ordinate provision of counselling services

• To work with school council reps to promote student voice.

General

• Assist with general clerical and typing duties as part of the core role at the request of senior staff

• Undertake any reasonable administration tasks as requested by the Head of School

Person Specification

EXPERIENCE

• Experience of working in a school environment would be advantageous

• Use of “SIMS” would be advantageous but full training will be provided

• Knowledge of safeguarding and the Keeping Children Safe in Education 

QUALIFICATIONS AND TRAINING

• Previous attendance or safeguarding training or willingness to undertake new training

• Proficient use of Microsoft packages such as Teams, Word, Excel and Outlook

KNOWLEDGE AND SKILLS

• Understanding of relevant policies and procedures;

• Ability to undertake varied duties;

• Ability to work under the direction of different people and as part of a team;

• Good communication skills with people at all levels;

• Ability to gain the respect of students through a manner of confidence and authority;

• Ability to organise own workload in the context of varied tasks;

• Ability to work calmly under pressure;

• Ability to critically evaluate own performance and make any necessary changes to be more effective.

Hours ideally 8-4 each day but are negotiable to fit around school drop off/collection etc Term Time plus 1 week

Details of Downham Market Academy and application forms are available via the academy website (click on Vacancies and follow the links) or telephone 01366 389100

Please send a completed application form and covering letter to Mrs Deborah Pett, PA to Head of School, Downham Market Academy, Bexwell Road, Downham Market, Norfolk.

 PE38 9LL 

or e-mail: dpett@dma.tela.org.uk

 Our Trust is committed to equal opportunities, to safeguarding and the promotion of the welfare of children, young people and vulnerable adults.  All staff are expected to share this commitment and undergo the appropriate checks.  All positions within the Trust are subject to enhanced DBS checks and satisfactory references.  Only applications submitted on using the ELA application form will be accepted.  We do not accept applications by CV. 

 

Downham Market Academy Safeguarding Policy:  https://dma.tela.org.uk/safeguarding-policy

All shortlisted applicants should expect to be called for interview no more than 5 working days after the closing date. If you have not heard from us by then you can expect your application to be unsuccessful.