Attendance & Welfare Officer

THE ROLE

To assist with implementing and developing the Academy attendance policy and monitor attendance levels as required. You will investigate and follow-up students’ absence from school and promote outstanding attendance, and support with school administration as required, as part of the administration team.

This role requires a dedicated, organised and determined individual who will be responsible for maintaining an effective and accurate attendance system, whilst upholding the Trust’s core principles and values regarding attendance and wider educational approach. Candidates will need to be highly organised, with excellent communication skills and exceptional attention to detail.

Main Duties & Responsibilities:  

• Oversee attendance records, ensuring that they are accurate and up to date.  
• Lead on weekly attendance and AIO meetings.  
• Follow up referrals relating to school attendance in accordance with the Academy attendance policy.  
• Communicate with parents/carers or local authority as required.  
• Liaise with student, parent, carers, schools and other agencies, and devise appropriate strategies to promote and improve school attendance.  
• Organise and participate in welfare/home visits.  
• Refer non-school attendance cases to the Attendance Improvement Service (AIS) in accordance with the Academy attendance policy.  
• Liaise with the appropriate member of the AIS, organising panel meetings, reviews and working in partnership on the day to day issues around Academy attendance.  
• Assist Heads of Year in addressing the attendance and truancy of targeted families, maintaining regular contact with parents/carers whose children’s attendance is of concern.  
• Contact parents to discuss concerns and coordinate appointments for attendance meetings.  
• Check dual registration students.  
• Apply fines for non-attendance.  
• Apply to outside agencies for SRF.  
• Demonstrate a flexible approach to workload and prioritise tasks efficiently.   
• Ensure that work is produced in a timely and efficient manner.  
• Produce statistical reports.  
• Maintain written records of all actions taken in attendance-related meetings with parents.  
• Provide support within the reprographics department  
• Undertake general administration as directed by the Office Manager.

This role will sits within the school administrative department; the postholder will be line managed by the SLT member with responsibility for attendance and supervised by the Office Manager. 

WHO YOU ARE

Person specification and skills:  

• A strong written and verbal communicator with excellent team working skills.   
• Motivated and determined to succeed, with a flexible approach to work.   
• Able to prioritise workload accurately and efficiently.   
• Good level of IT skills including Microsoft Word, Excel, and Outlook. A working knowledge of SIMs will be an advantage.   
• The ability to work under pressure whilst maintaining a positive attitude, in a demanding and busy environment.   
• Well organised and capable of working on your own initiative.   
• A keen eye for detail and accuracy.   
• Flexible and supportive with the ability to work cohesively as a member of the administrative team. 

WHO WE ARE

We are part of Future Academies, a Multi-Academy Trust which includes ten schools in and around London and Hertfordshire. At Phoenix Academy, we are developing a culture where the highest standards are expected of staff and students. We were graded ‘Good’ in all categories during our most recent Ofsted inspection and are looking for the right candidate to strengthen our team. Phoenix is a dynamic and demanding academy and one where students and staff are exceptionally well supported.

WE CAN OFFER YOU    

• Free access to our leisure centre which includes a swimming pool, fitness suite and dance studio.  
• The opportunity to work with enthusiastic and happy pupils.  
• The chance to help rapidly improve the most improved academy in London (2017).  
• The expertise and support of senior leadership and colleagues across the Future Academies Trust.  
• An area well served by public transport, plus ample car parking on-site.

HOW TO APPLY

If you are interested in applying for the post of Attendance/Welfare Officer at Phoenix Academy, please click on the Apply button to complete an online application form. 

We look forward to receiving your application.

Closing date: 06th June 2022

Please note that Future Academies reserves the right to appoint at any stage during the recruitment process.

As an educational trust, Future Academies is committed to the safeguarding and promotion of the welfare of all children and young people. Therefore, the trust expects all members of staff and volunteers to share in this commitment. To this end, both an ‘Enhanced Disclosure and Barring Service’ check and a ‘Barred List’ check will be required for this role.