Boarding Administration Officer, Kent

Closing date:

CATS College CanterburyKent

Date posted:
Contract type: Full Time
Salary: Undisclosed
Contract term: Temporary

MAIN RESPONSIBILITIES OF THE JOB

As a member of the Boarding team, you should carry out your role to support the needs of the students you work with and the Colleges in general.

Student support

  • Monitor students’ welfare and behaviour and report concerns and issues to the relevant members of the Boarding or Welfare teams
  • Report any maintenance issues through the College system
  • Issue keys as required
  • Help with student arrivals, student induction and departures when required
  • Attend termly induction and regular staff meetings
  • Sort post for students and staff
  • Provide access to accommodations for students in exceptional circumstances 
  • Provide relief support to the Medical Centre in exceptional circumstances 
  • Hold the Emergency Duty Manger phone between 1000hrs – 1500hrs 

Administration

  • Provide an effective communication channel between students, parents, agents and the College departments and staff 
  • Manage student rooming allocation. In term time, manage rooming requests with the support of the welfare team
  • Support the Students Communications team with boarding related queries
  • Support the BTLs with managing the house parent staff rota
  • Provide a word-processed daily shift hand-over report
  • Reply to all attendance reports and document on the College system as needed
  • Support the administration of exeats
  • Monitor and alert Senior staff to concerns on the SIMS “Shackleton”

Student Admissions and induction

  • Co-coordinate student induction and registration events, working with other team members to ensure all students are given a good start to their time in a new country at the college
  • Assist students in getting settled into the UK
  • Support the Head of Boarding in their line of work  
  • Be available and work the weekend before term starts to manage the student registration process  

As part of your wider role within the College, you will also:

  • Follow the guidelines of the staff handbook
  • Support the College and its leadership
  • Continue personal development as agreed
  • Engage actively in the performance review process
  • Comply with any reasonable request from the Principal or Rector to undertake work not specified in this job description
  • Be courteous to colleagues and parents 
  • Provide a welcoming environment for all visitors to the Colleges

You will maintain standards of ethics and behaviour in and out of College. In particular, you will:

  • Treat students with dignity, building relationships rooted in mutual respect
  • Have regard for the need to safeguard students’ well-being
  • Show tolerance of and respect for the rights of others
  • Maintain high standards of attendance and punctuality
  • Help to create and maintain a safe working environment for everyone
  • Understand and act within the relevant College, national and statutory frameworks
  • Develop and maintain a full understanding of current child protection procedures.

PERSON SPECIFICATION

The job requires that you have:

  • The ability to work with, care for and supervise young people
  • High levels of energy, an even temper and a sense of humour
  • The confidence to tackle students who are not adhering to the college rules
  • Confidence in both spoken and written English
  • Confidence with all elements Microsoft Office suite (Word, Excel and Outlook)
  • The ability and willingness to work in a multi-cultural environment
  • The ability to work as a team member and lead by example
  • The ability to be proactive, flexible and reliable
  • A clean and smart appearance at all times


More about CATS College Canterbury
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Type: Mainstream School
Phase: Secondary with sixth form
Funding status: Independent
Gender: Mixed
Age Range: 14 - 19 years
Address: 68 New Dover Road, Canterbury, Kent, CT1 3LQ, United Kingdom. View in Google Maps
Telephone: +44 1227 866540
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